Administrative assistant

Job title: Administrative assistant

Job description: Please note: ComForCare is actively monitoring the progression of the coronavirus, COVID-19, to ensure that we have the most accurate and latest information on the threat of the virus. As you know, this situation is developing rapidly as new cases are identified in our communities and our protocols will be adjusted as needed. We are following updates and procedures from the Governments of Ontario and Canada and the World Health Organization. Our response and plans may adjust according to the recommendations from these organizations.

At ComForCare Home Care we celebrate success and have fun! Our focus is to help our clients and employees live their best life possible.

We invite you to become part of our team! Our growing ComForCare Home Care Halton location has open positions and we are looking for the very best!

Administrative Assistant Responsibilities

• Answers incoming phone calls and respond to patient/family requests in an efficient and professional manner
• Performs weekly inventory assessments of office supplies, including all paperwork. Administrative Assistant will take ownership of this responsibility to assure that all office supplies will be available when needed.
• Process intakes
• Schedules staff shifts
• Organizes incoming documentation for accountant, and file flow sheets in client files.
• Maintains and organizes client files- including the thinning of client files as needed.
• Coordinates the filing and updating of quality assurance information in the employee personnel files and within the company software package.
• Performs the compilation of employee orientation packets, applications, client intake packets for case openings, and marketing packets for outside sales staff.
• Processes application materials for field staff, performs reference check, and schedules interviews for potential new hire candidates with the Director
• Performs weekly office inventory of all supplies including marketing materials (rack cards and brochures) to ensure the Agency operates in an effective and efficient manner
• Participates in the interview and orientation process, including handbook review, badge creation, and processes the paperwork.
• Enters data relevant to scheduling, sales and human resources databases.
• Maintains, coordinates and updates personnel files
• Assists with special project coordination at the discretion of the Director. ComForcare encourages involvement in growth opportunities for all administrative staff to prepare staff for promotional opportunities.

Administrative Assistant Qualifications

• Compliance with all company bonding criteria.
• Eighteen years of age or older, with Canadian citizenship and/or equivalent employment eligibility authorization.
• Exceptional organizational skills.
• Demonstrates ability to effectively communicate and interact with patients/family, co-workers, referral sources and outside agencies
• Outstanding telephone and customer service skills
• Ability to perform multiple tasks under strict deadlines
• High school diploma, or equivalent General Education Degree

Join the Team

To get started on a rewarding career with ComForCare Halton, you may fill out an application online and send us your resume.

*Each office is independently owned and operated.

Click Here to Apply

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