Financial Officer

Job title: Financial Officer

Job description: Overview

The Financial Officer (FO) offers financial information and direction to the senior management in the School of Architecture and the Rome Campus to ensure informed decision making while providing effective financial systems and strategic planning. The incumbent is responsible for the integrity of financial processes and systems within the School to ensure compliance with generally accepted accounting principles and the University of Waterloo policies and guidelines. Responsibilities

Strategic Planning

Prepares multi-year budgetary forecasts identifying concerns and proposing solutions for improvement

Compiles and delivers financial analysis to the School’s senior management in support of long-term projects and planning

Works with the Director of the School of Architecture in the development of business plans for the School (Program Expansion) to assess financial viability and sustainability; provides input into forecasting

Identification of financial opportunities and consequences of long-term plans and proposals to facilitate effective strategic decision making

Financial Management

In conjunction with the Director of the School and the Administrative Officer, the FO develops the annual operating budget for submission to the Dean of Engineering

Provides financial management for the Rome Program overseeing a secondary foreign currency budget and bank account operating in Italy ensuring compliance with UW policy and current Italian legislation

Responsible for authorization within the School for transactions under $50,000.00

In coordination with the Faculty Financial Officer, develop improve and implement strong internal financial controls

Creates, reviews and approves financial reports on all funds in the School on a monthly basis bringing potential issues to management’s awareness and providing corrections in a timely manner

Provides financial management and direction for all faculty research initiatives ensuring all expenses adhere to the proper processes and compliance standards as outlined by the Office of Research and Tri-Agencies

Responsible for research compliance review for all expenses and sign off for all claims for under $3000.00

Conducts periodic audits and reviews the financial policies and procedures in the School and provides direction to ensure financial accountability

Oversees all personal reimbursement requests (travel claims and request for payments) and FPER to ensure accuracy, compliance and eligibility

Compiles pay request relating to the payment of temporary staff, part time/casual staff, adjuncts and teaching/research assistants

Provides oversight for the management of PCard processes including the management of HST coding in adherence to CRA policies

Answers queries and provides necessary direction to researchers regarding grant management

Stewards ad hoc financial budgets for student and faculty initiatives as required

Oversight for financials in ACM store

Human Resources

Deploy and manage research staff to meet or exceed departmental goals and objectives

Coach, train and develop employees in their growth and development to ensure quality and consistency of services delivered

Administer Annual Performance Plans and conduct regular reviews with direct reports

Monitor and schedule vacation, overtime and other absences for the research staff while redistributing work to ensure customer service levels are maintained

Operational Management Support

Identifying or contributing to the identification, development and implementation of financial projects to improve service quality, synergies, stakeholder satisfaction, timeliness, staff capability and performance

Foster a collaborative environment between the School, Dean’s Office, Finance and Research

Encourage and spearhead the sharing of best practices internally and across other business units on campus

Participate in internal/external audits as required (Program Review and Accreditation)

Train, coach and develop on financial and budgetary issues to help team members achieve personal goals and adhere to policy

Spearheads implementation and training of new financial software Qualifications

Degree in Accounting or business-related discipline

Recognized accounting designation (CPA) is required

A minimum of 5+ years progressive and demonstrated experience in financial management with a proven track record of implementing financial business practices and systems in a complex environment

Extensive experience in financial reporting, internal control, financial analysis, budgeting, forecasting and accounting

Experience in managing or mentoring and coaching staff is considered an asset

Strong financial acumen including, financial planning and analysis, budgeting and forecasting

Supervisory experience and outstanding interpersonal, communication (oral and written) and organizational skills

Strong planning and project management skills

Focusing on executing and completing tasks under pressure and managing conflicting priorities and deadlines

Exposure to disagreeable conditions typical of a senior position exposed to stress and pressures from conflicting parties Equity Statement

The University of Waterloo is committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission. We acknowledge that we live and work on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. The University of Waterloo is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River.

The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuit/Inuk, Black, racialized, a person with a disability, women and/or 2SLGBTQ+.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at hrhelp@uwaterloo.ca or 519-888-4567, ext. 45935.

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