Site Administrative Assistant – Nutrition & Food Services

Job title: Site Administrative Assistant – Nutrition & Food Services

Company: Nova Scotia Health Authority

Job description: Click here to apply as an internal applicant.

Req ID: 104216
Location: Western Zone, Soldiers Memorial Hospital
Company: NSHA
Department: OPWZ Facility Management SMH NFS
Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)
Union Status: Non-union
Posting Closing Date: 29-Jan-21

Applications are accepted until 11:59 PM on the Closing Date.

Nova Scotia Health Authority is the largest provider of health services in Nova Scotia. We are over 22,000 employees who provide health care and support services in hospitals, health centres and community-based programs throughout Nova Scotia.

Nova Scotia Health Authority provides health services to Nova Scotians and some specialized services to Maritimers and Atlantic Canadians. We operate hospitals, health centres and community-based programs across the province. Our team of health professionals includes employees, doctors, researchers, learners and volunteers that provide the health care or services you may need. This is accomplished across four geographic management zones which are responsible for the operation of acute care health centres and the provision of a variety of inpatient, outpatient services including academic, tertiary, quaternary care and community based programs and services including continuing care, primary health care, public health, and mental health and addictions.

Responsibilities

Reporting to the Site Manager, the Administrative Assistant provides confidential administrative support, works within an administrative team environment, and acts as a liaison between managers, site employees and physicians. The Administrative Assistant also provides support to Soldier Memorial Hospital (SMH) based managers and physicians as needed; including Site Telehealth Coordination Time Administrator role for payroll preparation and administrative support to various initiatives/ committees as related to the Site Manager’s position.

The Administrative Assistant ensures that the principles and practices that guide NSHA such as the vision, mission, values, expected behaviors, the leadership philosophy, organizational health, population health, ethics, safety, quality, partnerships and interprofessional collaboration are integrated within the support that is provided by the work that they do and through the messages they deliver.

Qualifications

• Graduate of a recognized office administration/ secretarial program required

• Minimum three (3) years’ experience in an administrative support position required

• Ability to use Microsoft Windows and all components of Microsoft Office

• Knowledge of computers is essential with proficiency in word processing, database management, SAP, SharePoint, spreadsheet programs and familiarity with email, Internet and Telehealth technology

• Accurate keyboarding skills with a minimum speed of 60 wpm

• Demonstrated knowledge of NSH programs, functions and organizational structure

• Demonstrated planning, organizing, prioritizing and time management skills

• Demonstrated ability to communicate effectively both orally and in writing, including the ability to take and transcribe minutes

• Demonstrated strong interpersonal skills including ability to work as a team member and ability to foster collaborative relationships

• Demonstrated accountability, initiative, and ability to work independently

• Demonstrated attention to detail

• Demonstrated ability to synthesize information, problem solve and utilize good judgment in decision making

• Demonstrated ability to manage a challenging workload in an environment where frequent interruptions, multiple priorities, deadlines and concurrent activities occur

• Demonstrated ability to maintain confidentiality

• Ability to independently compile reports and presentations, utilizing appropriate computer software

• Demonstrated commitment to ongoing learning and professional development

• Commitment to promoting a culture that supports safety, ethical practices and organizational health

Hours of Work

• Permanent, full-time position; 75 hours bi-weekly

Salary Information

$20.2374 – $25.2968 hourly

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. Typically interviews are held within three to four weeks of the closing date.

Successful external applicants will be required to submit the below documents and assume any associated costs as a condition of employment. Additional documentation such as banking & proof of identity will be included in your offer letter.

• Criminal Record Check
• Proof of education & training certifications
• Proof of any additional required qualification
• Valid registration with the relevant licensing body
• Submission of immunization record along with health assessment documentation
• Proof of SIN number

Hiring Process will depend on the timeliness of delivering the above. This is a Management/Non Union bargaining unit – MGMT/NON-Union position. Preference is given to bargaining unit employees for unionized positions. Nova Scotia Health Authority is proud to provide a smoke free and scent free environment. Only online applications are accepted.

Nova Scotia Health Authority (NSHA) is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. Our priority groups are Aboriginal People, African Nova Scotians, Persons with Disabilities and Recent Immigrants. Members of these groups are welcome to apply and self-identify if they wish to be considered under our Employment Equity policy.

Follow us on Facebook – https://www.facebook.com/NSHA.Recruitment/

Expected salary:

Location: Middleton, NS

Job date: Thu, 21 Jan 2021 23:10:11 GMT