Executive Assistant-Company General

Job title: Executive Assistant-Company General

Job description: Roots is more than just an/the iconic Canadian retailer, we are a group of passionate employees who act with integrity, trust each other and do what is right. We work in a space where people can grow and develop, with a team of people who own results and are dedicated to seeing Roots win. We seek to build longstanding relationships with partners who share our commitment to maintaining high ethical standards of operation.

We are currently seeking an Executive Assistant who can be nice, will seek inspiration from our roots, can commit to achieving results the right way and loves to think big to join us on our journey.

The Executive Assistant will provide ongoing executive support and play an integral role as the primary point of contact (internal and external) on all matters pertaining to the CEO.

The Executive Assistant for Roots will be responsible for and evaluated on the following:

• Provide ongoing executive support and play an integral role as the primary point of contact (internal and external) on all matters pertaining to the CEO.
• Complete a broad variety of administrative tasks including managing an extremely active calendar of appointments; composing and preparing correspondence that is confidential, arranging complex and detailed travel plans, itineraries, expenses, and agendas.
• Research, prioritizes and follow-up on incoming issues and concerns addressed to the CEO, including those of a sensitive and/or confidential nature. Determines appropriate course of action, referral, or response.
• Organize company events end-to-end, including company-wide meetings and celebrations, senior leadership offsite and also support senior leadership to coordinate department events and meetings.
• Liaise with Head of Investor Relations, General Counsel and finance team to help the Company meet public company reporting, filing, disclosure and deadline requirements (quarterly and annual).
• Work with the Head of IR, General Counsel and finance teams to facilitate quarterly and annual reporting process, including document review and approval as well as coordinating executive schedules and the Investor Relations calendar
• Support the planning, organizing and executing of the AGM and or any special meetings of shareholders.
• Work with business areas to help them provide accurate and informative Board and Committee meeting materials, including reviewing business presentations and reports, providing feedback and knowing when and how to escalate issues
• Synthesize information received from management and Board members and identify need for follow-up such as meetings, calls, etc.
• Respond to requests for corporate governance documents from internal auditors and external regulators.
• Assists the Corporate Secretary with preparing disclosures, Board-related questionnaires and evaluations; assist in the administration of compensation for the Board and provide support for other Board-related special projects at the discretion of the Corporate Secretary and General Counsel.
• Assist legal counsel in maintaining up-to-date corporate records and minute books.

Top candidates for the Executive Assistant role will have the following:

• Business Administration Degree and/or Diploma paired with a minimum of five (5) years’ experience in a senior administrative role supporting executive level.
• Advanced skills with MS Office including excel, PPT and word.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands and demonstrates the highest level of client service and response.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Forward thinker, who actively seeks opportunities and proposes solutions.
• Self-Confident with a strong emotional maturity accompanied by strong interpersonal skills and the ability to build relationships.
• Expert level written and verbal communication skills.
• Demonstrated proactive approach to problem solving with strong decision-making capability.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Travel logistics, scheduling, presentation skills, meeting management, administrative writing skills are required.
• Experience working with legal counsel and publicly traded companies an asset
• Experience working with Board management tools like Diligent Boards is an asset.

The Executive Assistant role is eligible for:

• A generous clothing allowance and employee discount
• Comprehensive medical and dental coverage

Founded in 1973, Roots Canada is a publicly held Canadian lifestyle brand that sells apparel, leather bags, small leather goods, footwear and active athletic wear with over 100 retail stores in North America and Asia.

Other details

• Pay Type Salary

• 1400 Castlefield Ave, York, ON M6B 4C4, Canada

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