Administrator, Finance (Programs)

Job title: Administrator, Finance (Programs)

Job description: Description :

The Role: Administrator Finance (Programs)

As a key member of the Finance team, this position is responsible for entering and administering non-charitable revenues and expenses, including maintaining customer and vendor profile data, responding to inquiries, preparing reports for program managers, and carrying out related financial reconciliations and processes. This role supports both Finance and other VCF Program teams by recording transactions and providing financial, fund and other reports that are reliable, accurate, and complete.

You describe yourself as having an impeccable attention to detail, strong organizational skills, good communication, and the ability to work well both independently and cooperatively across teams. Goals serve as your compass, helping you to determine priorities and make the necessary corrections to stay on course. You are dedicated to applying REDI principles into life and work and enjoy working with data and information to make them accessible for users and readers.

This competitively rewarded role will enjoy remote working arrangements which can be fulfilled primarily from your Greater Vancouver based home office and in or with communities that we serve. For this reason, we are looking for someone autonomous, takes initiative, centers relationship building and takes ownership of their role.

A typical day would involve any combination of:

• Process and administer income transactions in the accounts receivable module of the CRM in a timely manner, following internal processes and procedures, including both operating and program activities.
• Ensure all data and customer/funder profile information is accurately recorded.
• Process and administer all program and operating expenses in the accounts payable module of the CRM in a timely manner, following internal approval processes and procedures, including both operating and program activities.
• Prepare EFT payment information in accordance with financial and privacy guidelines.
• Ensure all data and vendor profile information is accurately recorded.
• Follow up with senior managers to ensure transactions are reviewed and approved in accordance with internal policies and procedures.
• Complete periodic reconciliations of operating and program revenue and expense accounts, investigate variances or address omissions as needed to ensure completeness.
• Notify impacted teams if errors have occurred to enable any required follow up and make necessary corrections to financial data.
• Prepare routine and ad hoc reports and compile information as needed to enable operating and program activities and assist with financial reporting and objectives.
• Input precise and meaningful data into the CRM.
• Review and maintain customer and vendor profile data to ensure accuracy and privacy, in alignment with VCF policies and guidelines.
• Collaborate across teams to evaluate and improve the processes for income and expense processing, reporting and data management.
• Support the Finance and VCF Program Teams to maintain the integrity of and compliance with internal controls, financial systems, and Finance policies and processes.
• Attend team meetings and provide updates to both Program and Finance departments in relation to any workflow or systems changes.
• Collaborate and actively participate in reciprocal learning within VCF and across teams.

You are:

• A subject-matter expert and learner – you possess significant knowledge in your functional area and areas that can impact your work. You ensure to keep updated with the most relevant developments in your space.
• A relationship builder – you can adapt your interpersonal and intercultural skills to various target audiences inclusive of those from equity denied groups and are proactive in starting & developing key relationships in all relevant sectors. You can recognize differences of opinion, bring them out for discussion into the open, and look for win-win solutions.
• A solid researcher – you are critical, community oriented, and explore things beyond the surface. You are resourceful and utilize the tools at your disposal to discover solutions, practices and knowledge that will assist you and your communications efforts.
• A collaborator – you work effectively with others and can recognize own limitations and boundaries. You use non-oppressive styles and methods, and organize thoughts and ideas clearly when communicating with other staff and model reciprocal learning.
• An excellent communicator – you use your written, spoken, interpersonal, intercultural and public speaking skills to communicate potentially complex material and issues effectively to your target audiences.

You Have:

• Familiarity with basic accounting and/or financial best practices, processes and regulations.
• Proficiency with Excel and other MS Office tools.
• Familiarity with general database and query language and/or accounting software.
• Experience and exposure to working within a non-profit environment.
• Exceptional time management and problem-solving skills.
• Demonstrated knowledge of equity, diversity and inclusivity principles.
• Aspiration to work within an anti-oppressive and anti-racist organization and have demonstrated experience applying REDI principle.
• Demonstrated ability to meet timelines while working independently.
• Keen attention to detail.
• Comfort with routine and data entry as well as the flexibility to take on a wide variety of duties as required.

The Team: In this role, you will be reporting into the Director, Finance

Salary range: 44,700.00 to 67,100.00 (flexible based on experience)

Posting Deadline: Until filled

To learn more about VCF, please visit https://www.vancitycommunityfoundation.ca/

About Vancity Community Foundation:

Vancity Community Foundation was founded on the belief that if we work together, we will have the resources we need to build a thriving, vibrant community.

Everything we do is an investment in community. We believe that if all our assets are invested in building healthy communities, where cooperative principles and practices are flourishing and social justice and environmental sustainability are centered, the world will be a better place and our community well-being will be enhanced.

Our vision, shared with Vancity, is a transformed economy that protects the earth and guarantees equity for all.

• We implement cooperative principles and practices
• We believe in social justice and financial inclusion
• We actively work towards Reconciliation and being an anti-racist organization
• We are committed to environmental sustainability
• We are a Living Wage Employer
• We value Reconciliation, collaboration, innovation, integrity, equity, and community.

We offer:

• We are the largest private-sector

in Canada and have been consistently recognized as one of the * Our permanent employees qualify for attractive benefit packages that can be customized and changed each year to meet their evolving needs

• New employees receive between three and four weeks of vacation allowance per calendar year, and the number of vacation days grows — to a maximum of six weeks per year — as their length of service increases.
• In addition to the 10 statutory holidays in British Columbia, Vancity provides an additional three statutory holidays. We offer care days for periods of short-term personal illness or emergency family illness, plus opportunities to take unpaid leave for a variety of reasons.

At Vancity we’re committed to creating a welcoming and inclusive workplace to help our people and communities thrive and prosper. Diversity in our workforce is integral so that we can truly represent, understand and respond to our community needs and deliver on our member experience.

As part of this commitment we are taking action to learn more about our applicants and ask that you complete a short and anonymous that will influence the design and execution of Vancity’s overall DEI initiatives and programs, one of which aims to advance our commitment to become a financial force for change and build a fair world.​ Please click this hyperlink to complete the . Your responses are collected anonymously and will never be linked to your job application.

Vancity is an inclusive and equitable employer and actively seeks to advance racial equity, inclusion and belonging across the organization. Vancity offers required accommodations in all stages of the recruitment process. If you require an accommodation, please advise us, and we will work with you to meet your needs.

At Vancity Community Foundation we’re dedicated to being an inclusive, anti-racist organization with a workforce that reflects the diversity of the communities we serve.

We encourage those who identify from groups who have been structurally excluded (indigenous, Black and Racialized communities, 2SLGBTQIA+ communities, Disability communities, non-Binary, Trans and Women Identified communities) to apply.

Please note that all shortlisted candidates for this role will be required to complete a background check which includes resume verification, credit check, criminal record check.

Click Here to Apply

Source: