Sales Administrative Assistant

Job title: Sales Administrative Assistant

Job description: Are you an organized, enthusiastic, and community-oriented professional? Come grow your career with Lifestyle Options!

Lifestyle Options takes tremendous pride in operating supportive living communities with professional staff that foster healthy aging and champion residents’ freedom, choice, and independence.

At Lifestyle Options we care for our residents, but we also care for our employees. We’re committed to your wellbeing, and we strive to create a positive and rewarding work environment for our staff. You will be joining a team of supportive professionals and leaders that want to see you excel in your career.

We are currently searching for a Sales Administrative Assistant to join our team. This is a part-time position with evening/weekend hours.
This role will require travel to various sites, but can be based out of any of the following locations:

• Leduc
• Riverbend
• Schonsee
• Whitemud
• Terra Losa

Position Summary:
The Sales Administrative Assistant is responsible to aide the Leasing Agent in the leasing of rental suites and maintaining optimal occupancy levels. You will be performing a variety of administrative tasks linked to the rental process, including but not limited to data-entry of work-flow data in Yardi CM, weekly traffic reports, and providing excellent customer service to visitors. You will be helping to introduce potential residents to the home and fostering relationships in the surrounding regional community.

You’ll enjoy benefits such as:

• A comprehensive benefit plan
• Opportunities for career progression

What You Bring to the Role:

• Minimum two (2) years of experience in an administrative role (preferably in a sales environment)
• Valid Class 5 drivers’ license and reliable vehicle required.
• Proficient computer skills in Microsoft Office, Word, Excel, Outlook, Internet
• Experience with Yardi property management software an asset.
• Able to work a flexible schedule, mainly evenings and weekends.
• A professional demeanor with strong communication skills
• A high degree of integrity, discretion and confidentiality
• Ability to work and act independently using good judgment.
• Excellent organizational skills with a strong ability to prioritize and multi-task.
• Ability to take initiative in order to keep a high occupancy rate.
• Able to work both independently and comfortably as part of a team

Your Responsibilities:

• Lead scheduled and walk-in tours for prospective tenants and families.
• Display a passion for excellence in customer service delivery and promote a strong sense of community.

• Demonstrate excellent sales skills by minimizing vacancy and achieving an occupancy rate of 100%
• Provide prospective residents with applications and secure deposits in accordance with company policy and procedures.
• Orients new residents to ensure a smooth transition into the community.
• Record incoming telephone calls and phone numbers in Yardi CRM
• Manage inquiries and follow up on leads in a timely manner.
• Send confirmation emails and phone calls for scheduled tours
• Data-entry of work-flow information in Yardi CRM, updating the workflow accordingly.
• Assist in completing weekly traffic reports and competitor market surveys.
• Prepare marketing material folders for each site.
• Inform Site Manager of any deficiencies or problems that require attention in the building.
• Ensures a smooth transition for the resident by liaising with the appropriate departments.
• Prepare material for and attend all open houses and special events.
• Participates as a member of the work team and provides support to the other members of the team.
• Develops and fosters partnerships within the community.
• Other duties as assigned by supervisor.

Click Here to Apply

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