Administrative Assistant

Job title: Administrative Assistant

Job description: Priority may be given to the following designated employment equity groups: women, Indigenous peoples* (First Nations, Inuit and Métis), persons with disabilities and racialized persons*.

• The Employment Equity Act, which is under review, uses the terminology Aboriginal peoples and visible minorities.

Candidates are asked to self-declare when applying to this hiring process.

City: St. John’s

Organizational Unit: Ocean, Coastal and River Engineering

Classification: AD-3

Tenure: Continuing

Language Requirements: English

Note : Due to the nature of the work and operational requirements, this position will require some physical presence at the NRC work location identified, however, the option of a hybrid work arrangement (a combination of working onsite and offsite), may be possible.

Your Challenge

Help bring research to life and drive your career forward with the National Research Council of Canada (NRC), Canada’s largest research and technology organization.

We are presently looking for an Administrative Assistant to support the Ocean, Coastal River Engineering (OCRE) research centre. The Administrative Assistant would be someone who shares our core values of Integrity, Excellence, Respect and Creativity.

The selected candidate provides general administrative support. Some of the duties of the position may include: coordinating meetings (including events and seminars); making and revising travel arrangements; preparing correspondence, reports and presentations; establishing and maintaining filing and signing systems and responding to general enquiries. Other duties associated with research environments may include shipping and receiving, procurement, being a badge coordinator, time coordinator, Non-Salaried Worker coordinator, or publications administrator.

The Administrative Assistant is an integral part of the machinery that enables the NRC to do what we do!

Screening Criteria

Applicants must demonstrate within the content of their application that they meet the following screening criteria in order to be given further consideration as candidates:

Education

Successful completion of secondary school according to provincial standards.

Post-secondary education in administration may be considered an asset.

For information on certificates and diplomas issued abroad, please see

Experience

• Experience providing administrative support services such as arranging meetings, making travel arrangements, processing travel claims, creating and maintaining files, or data entry.
• Experience with MS Office suite products such as Word, Excel, PowerPoint and Outlook.
• Experience in purchasing and/or procurement considered an asset.
• Experience using the SAP system considered an asset.

Condition of Employment

Secret (II)

Language Requirements

English

Assessment Criteria

Candidates will be assessed on the basis of the following criteria:

Technical Competencies

• Knowledge of office administration procedures and practices such as arranging meetings; making travel arrangements; processing travel claims and preparing correspondence considered a strong asset.
• Ability to manage multiple competing priorities on a daily basis.
• Ability to provide information, explain processes and respond to queries.
• Ability to demonstrate accuracy and attention to detail.
• Ability to use Microsoft Office Suite (Outlook, Word, Excel and PowerPoint).
• Ability to draft memos and correspondence considered an asset.

Behavioural Competencies

• Management services – Client focus (Level 2)
• Management services – Communication (Level 1)
• Management services – Initiative (Level 1)
• Management services – Results orientation (Level 1)
• Management services – Teamwork (Level 1)

Competency Profile(s)

For this position, the NRC will evaluate candidates using the following competency profile:

Compensation

From $43,897 to $58,205 per annum.

NRC employees enjoy a wide-range of including comprehensive health and dental plans, vacation, sick, and other leave entitlements, disability insurance and pension plans.

The NRC Advantage

The National Research Council of Canada (NRC) is the Government of Canada’s largest research organization supporting industrial innovation, the advancement of knowledge and technology development. We collaborate with over 70 colleges, universities and hospitals annually, work with 800 companies on their projects, and provide advice or funding to over 8000 Small and Medium-sized Enterprises (SMEs) each year.

We bring together the brightest minds to deliver tangible impacts on the lives of Canadians and people around the world. And now, we want to partner with you. Let your expertise and inspirations make an impact by joining the NRC.

At the NRC Employee wellness matters. We offer flexible work schedules as well as part-time work to help employees maintain work-life balance. We are one of the few federal organizations that close our offices during the December holiday season. We offer professional learning and development opportunities such as conferences, workshops, and a suite of mentorship, award and recognition programs. Diversity enables creativity and innovation. Fostering a diverse, inclusive, welcoming and supportive workplace is important to us, and contributes to a more inclusive Canadian innovation system. We welcome all qualified applicants and encourage you to complete the employment equity self-declaration questions during the job application process. Please let us know of any accommodation measures required to help you to be assessed in a fair and equitable manner. Please note that the information you provide will be treated confidentially.

Help us solve problems for Canada. Grow your career with us today!

Notes

• Relocation assistance will be determined in accordance with the NRC’s directives.
• A pre-qualified list may be established for similar positions for a one year period.
• Preference will be given to Canadian Citizens and Permanent Residents of Canada. Please include citizenship information in your application.
• The incumbent must adhere to safe workplace practices at all times.
• We thank all those who apply, however only those selected for further consideration will be contacted.

Please direct your questions, with the requisition number (21243) to:

E-mail:

: 506-686-2961

Closing Date: 26 February 2024 – 23:59 Atlantic Time

For more information on career tools and other resources, check out

*If you are currently a term or continuing employee at NRC, please apply through the SuccessFactors Careers module from your NRC computer.

Date modified: This page is updated continuously.

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