Manager, Facilities Planning and Logistics

Job title: Manager, Facilities Planning and Logistics

Job description: Follow us on

Job Type: Employee

Duration in Months (for fixed-term jobs): N/A

Job Family: Facilities Planning and Logistics

# of Open Positions: 1

Faculty/Service – Department: Administration Office, Faculty of Social Sciences

Campus: Social Sciences Building, Vanier Hall

Union Affiliation: N/A

Date Posted: février 29, 2024

Closing Date: mars 11, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week: 35

Salary Grade: Non-Union Grade NM1

Salary Range: $95 745,00 – $116 554,00

About the faculty/service: Faculty of Social Sciences
The FSS comprises nine departments, schools and institutes, which offer undergraduate, masters and doctoral programs in both English and French. With its 10,000 students, 260 full-time professors, and wide array of programs and research centres, the Faculty of Social Sciences plays a key role at the heart of the University of Ottawa. Its graduate students are supervised by excellent researchers and undertake cutting-edge research in the Faculty’s masters and Ph.D. programs. Along with its complement of about 100 administrative employees, the faculty is proud to provide a collaborative working environment that inspires new ideas, encourages creative ingenuity, and promotes excellence.

Position purpose: Under the supervision of the Chief Administrative Officer, ensures strategic and operational leadership for the management, planning, design, implementation and maintenance of all faculty/departmental infrastructure to maximize resources and improve the student experience. Ensures efficient operations, safe facilities and high-quality service suited to needs expressed.

In this role, your primary responsibilities will include:

Strategic planning: Conducts in-depth space use studies and analyses to design and implement a strategic space optimization plan for the faculty/department in partnership with management.

Consulting: Leads discussions with members of the faculty/department to assess and identify their infrastructure and equipment needs. Advises on the design of research, teaching and administrative spaces to ensure they are functional and safe.

Operations management: Plans, organizes, leads and monitors facility management processes to ensure that activities under his or her jurisdiction are performed as efficiently as possible. Works with those in charge of risk management to ensure that faculty/departmental premises and activities comply with relevant regulations, to reduce or mitigate risks and protect people, belongings and faculty/departmental property. Develops and implements internal facility use bylaws and procedures to make them more effective and relevant.

Project coordination: Plans and coordinates construction, renovation, relocation, repair, space configuration and equipment replacement projects for the entire faculty/department. To this end, defines the scope of projects to be completed, develops design plans, justifies component choices, obtains preliminary estimates, conducts feasibility studies, reviews architectural specifications, tracks all relevant progress, performs inspections during different stages of the project, ensures effective communication among contributors and plans facility closure periods.

Budget and procurement management: Manages the budgets under his or her jurisdiction in accordance with related policies, bylaws and procedures. Helps to draft and negotiate service, renovation and construction contracts on behalf of the faculty/department.

What you will bring:

University degree in engineering, architecture or another relevant field, or an equivalent combination of education and work experience.

Minimum of seven years’ demonstrated experience in a similar role.

Knowledge of construction methods and ability to read architectural and engineering drawings and specifications.

Extensive knowledge of all types of research laboratories.

Extensive knowledge of the risk and hazards associated with working in research laboratories.

Excellent understanding of specific research lab design requirements, the relationships between such laboratories and the support facilities, and the specific building HVAC requirements for each type of laboratory • Excellent knowledge of fume hood design, performance and working standards for the various types of science labs.

Experience managing small and large-scale projects.

Extensive knowledge of federal and provincial occupational health and safety laws and standards, and their application.

Ability to handle competing priorities and meet strict deadlines.

Ability to determine and plan for physical and material resource requirements.

Ability to negotiate and balance the requirements of a wide variety of groups and interests.

Experience supervising teams.

Excellent communication, interpersonal and customer service skills.

Experience analyzing and resolving a variety of complex problems.

Experience using computer systems and software such as Windows, word processing software, spreadsheets, databases, the internet and email.

Bilingualism: French and English (spoken and written); to be considered for this position, candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

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