Events and Special Projects Coordinator

Job title: Events and Special Projects Coordinator

Job description: Overview

Reporting to the Associate Director, Indigenous Relations, the Events and Special Projects Coordinator is the primary lead in managing event strategy, development, logistics and execution. The position is also responsible for managing and supporting special projects for the Office of Indigenous Relations.

Responsibilities

Event Coordination and Management

• Develops and maintains event strategy on an annual/multi-year basis for the Office of Indigenous Relations that is in alignment with the University’s strategic plan, Indigenous Strategic Plan and general mandate of the Office of Indigenous Relations
• Plans, implements and evaluates events for the Office of Indigenous Relations
• Coordinates all event logistics
• Acts as the primary point person during events
• In collaboration with team members and campus partners, develops and implements event promotion strategies
• Develops and provides in-depth event reports following each event

Project Management

• Supports the day-to-day implementation and management of various Office of Indigenous Relations projects and tasks
• Leads or supports special projects utilizing project management tools and strategies
• Creates a production schedule for the delivery of projects
• Supports project timelines, milestones and deliverables using appropriate methodologies and techniques
• Develops and utilizes project management mechanisms for tracking project progress and provides regular reports to stakeholders
• In consultation with teammates develops, proposes, manages, and related budget for projects

Communications Support

• Supports the designated team members, especially the Inclusive Communications Manager, Indigenous Relations in the following areas:
• Supports the communication strategic plan for the Office of Indigenous Relations
• Creates and implements communication plan for projects and events
• Recommends and implements new initiatives or improvements to the Office of Indigenous Relations website
• Creates or assists the communications team members with social media content
• Supports with the seasonal departmental newsletter
• Assists with the maintenance of the department CRM

Education and Training Support

• Provides support for the Office of Indigenous Relations related education and training programs
• Conducts research on education and training material applicable to the university environment
• Assists in the development of training material, programs, and resources

Qualifications

• Post secondary education in Event Management, Marketing, Communications, Business, Administration, and/or related field
• Demonstrated relationship with Indigenous service agencies and communities
• Minimum of 3 years’ experience in a related role with event management accountabilities
• Experience working in post-secondary institutions is an asset
• A First Nation, Inuit and/or Métis language is an asset
• Competence in an Indigenous language considered an asset
• Extensive knowledge of diversity of Indigenous (FNMI) peoples in Canada and a keen understanding of Indigenous histories, cultures, current affairs and a strong knowledge of Indigenous educational issues.
• Understanding and implications of RCAP (Royal Commission on Aboriginal People), UNDRIP United Nations Declaration on the Rights of Indigenous Peoples), Truth and Reconciliation Final Report, Reclaiming Power and Place Report and how these reports effect Indigenous-Canada Relations and how they align to higher learning
• Demonstrated ability to co-ordinate multiple tasks and keep stakeholders effectively involved in the process
• Excellent time management and work prioritization skills with an ability to effectively manage high impact priorities
• Proven ability to work collaboratively and effectively with diverse stakeholder groups
• Excellent verbal and written skills
• Strong interpersonal and relationship building experience, including a proven ability to build and develop effective relationships with individuals at all levels within the University as well as externally, including students, staff, faculty and community partners
• Must embrace diversity and inclusion as an integral component of a quality University education
• Strong analytical problem solving and critical thinking skills and a high degree of political acuity and judgement
• Ability to deal with campus colleagues in a manner that facilitates relationality, cooperation and consensus building
• Works independently and as part of a multi-disciplinary team with a high degree of initiatives, discretion, and tact
• High level of integrity and ability to work under pressure
• Superior organizational skills in planning, event/project management and task coordination
• Ability to produce detailed and comprehensive reports from a large volume of complex information
• Willingness to work flexible hours as required
• Attendance at events required
• Advanced computer skills in Microsoft Office (must be able to set up templated and macros in Word and Excel, set up Excel spreadsheets and graphics, and prepare sophisticated PowerPoint presentations, navigate and use Microsoft Share Point), Internet, Adobe, scheduling software, and experience with CRM’s considered an asset

Equity Statement

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is co-ordinated within the .

The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at or 519-888-4567, ext. 45935.

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