Accounting Assistant C

Job title: Accounting Assistant C

Job description: Please refer to the job aid for instructions on how to apply.

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Position Summary:

Under the direction of the Financial Officer, the Financial Administrator of the Faculty of Dental Medicine and Oral Health Sciences provides administrative and fund management support for all funds. As an integral member of the Faculty’s Financial Services Team (FST), the Financial Administrator will regularly monitor and report on the financial activity in all funds and ensure compliance to all internal and external policies and regulations. The Financial Administrator will participate in ensuring a smooth functioning of the financial management of the Faculty’s operations. For research grants, the Financial Administrator’s responsibilities are focused on post award management and are aligned with the Roles & Responsibilities outlined in the Research Administration guideline. The Financial Administrator will participate in training clients on finance procedures and compliance as required.

Primary Responsibilities:

1. Act as a primary point of contact for Researchers requiring financial / administrative assistance during the post award management of their research funding, including follow-up on reporting deadlines to ensure smooth research activities;

2. Communicate University procedures as they apply to research funds to promote compliance with all applicable regulations and policies; provide relevant training to local users and act as a resource person where collaboration is necessary to roll out new systems, processes, or other tools which will facilitate research administration;

3. Review fund balances and expiry dates in collaboration with RFMS and OSR for planning purposes and ensure continuity / renewal of FOAPAL accounts where applicable;

4. Validate expenditures for compliance with applicable Sponsor terms and conditions and University policies;

5. Liaise with RFMS for assistance with resolution of fund over-expenditures, filing of financial reports to Sponsors and other relevant information related to research fund activities;

6. Assist with the correction of ineligible expenditures charged to grants or other research;

7. Assist the Financial Officer with the oversight and completion of financial transactions such as expense reimbursements, pcard reconciliation, invoicing of internal and external clients and purchase requisitions; Support for MMP orders.

8. Perform duties as required by the Financial Officer and to act as backup as required.

9. Review Non Research Expense Reports.

10. Creation/ Adjustment/ Liquidation/ Cancellation of purchase orders.

Skills:

Knowledge of accounting principles

Strong organizational skills, attention to detail and initiative

Proven ability to prioritize and multi-task to meet strict deadlines

Client-focused and service-oriented with a proven ability to assist a variety of clients

Demonstrated ability to work independently and as part of a team

Demonstrated effective communication skills

Demonstrated ability to work in a PC environment using word-processing software, spreadsheets (Excel), databases

Minimum Education and Experience: High School Diploma 2 Years Related Experience

Hourly Salary: (AMUSE C) $20.00

Estimated Number of Work Hours per Week: 20 (Part time)

Position Start Date: 2024-02-20

Position End Date: 2024-08-20

Deadline to Apply: 2024-02-26

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, .

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