Administrative and Academic Coordinator

Job title: Administrative and Academic Coordinator

Company: University of Ottawa

Job description: Salary (Grade: 07) Hiring salary range $51309-$64,811

Position Purpose

Acts as primary point of contact for all students registered in Telfer School Graduate Programs. Provides support by planning, coordinating and carrying out various academic and administrative activities to help the School provide an exceptional student experience. Plans and organizes all the Faculty’s graduate academic activities (student relations, event planning and logistics, resource coordination) with the goal of ensuring the highest level of student satisfaction.

Essential Qualifications

Postsecondary education in business management, marketing or related areas
Knowledge of Microsoft Office Suite of products (Outlook, Word, Excel, PowerPoint, Access)
Minimum of two years’ experience in event planning and event coordination
Demonstrated strength in client engagement and relationship building
Ability to prioritize, lead, organize, coordinate and manage concurrent projects in a results-oriented environment
Ability to work independently with a clear set of plans and priorities in a fast-paced, high-energy and entrepreneurial work environment
Ability to think critically and creatively to quickly solve issues and address concerns with a focus on helping ensure the programs have successful cohorts year over year
Ability to work variable hours based on the class schedule for each program (including evenings and week-ends)
Ability to travel occasionally to provide administrative support during experiential learning activities
Bilingual – French and English (spoken and written)

Key Competencies

Key competencies required at the University of Ottawa:
Planning: Organize in time a series of actions or events in order to realise an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

Note

All qualified candidates are invited to apply; however, preference will be given to Canadian citizens and permanent residents. The University of Ottawa is an equal opportunity employer. We strongly encourage applications from women, Aboriginal peoples, persons with disabilities and racialized persons. If you are invited to continue the selection process, please notify us of any particular adaptive measures you might require.

Applications from employees belonging to the bargaining unit SSUO will be considered first. Priority will be given to employees who have an entitlement as defined by their collective agreement or university policies. The University also accepts external applications; they will be selected in second place. Schedule with an average of 35hrs/week. Requirements related to skills and experience are determined by the University of Ottawa, and all positions are subject to relevant laws, collective agreements, and regulations. Please note that we will only communicate with candidates who are chosen for a preselection test or for an interview. Remember to upload a copy of your diploma(s) or a certificate of merit as well as a current version of your CV into the My documents section of your career profile (please include the job ID number, i.e. J0000-0000, in the title of your document).

Expected salary: $51309 – 64811 per year

Location: Ottawa, ON

Job date: Sat, 23 Jan 2021 08:02:29 GMT