Administrative and Executive Assistant

Job title: Administrative and Executive Assistant

Company: Talent World

Job description: This person will organize and be accountable for a variety of administrative tasks to facilitate the smooth operation of our office. This position requires the ability to manage diverse and sometimes complex tasks with discretion, accuracy and speed.

The right fit for this job is someone looking for a long-term commitment where they would be satisfied with becoming an expert in this position.

Executive Assistant Responsibilities (50%)

• Manage calendar including booking meetings/calls/lunches with clients, adding travel arrangements.
• Manage contacts and maintenance of all contacts and relationships utilizing Salesforce, LinkedIn and other tools.
• Act as the point of contact between Founding Partner and employees/clients.
• Book travel and logistics for business travel and occasional personal travel items.
• Track of expenses, charity donations, benefits and company payments involving the Founder

Administrative Responsibilities (40%)

Provide direct support to Operations lead and willing to take on special projects and duties as assigned

• Manage/track project start up and close processes
• Assist with contract and invoice administration for clients
• Maintain client and vendor files with up to date information
• Review and process all travel and related expense reports
• Review and process all consultant timesheets
• Provide administrative and IT support to consulting team (triage to IT firm)
• Assist with tracking HR related emails, applications, phone enquiries
• Assist with administration of on-boarding of new employees

Office & Other Responsibilities (10%)

• Provide general office support, maintaining office organization and efficiency
• Send/receive couriers
• Set-up meeting rooms (if needed)
• Maintain and monitor office (including Kitchen) supply levels and place orders as required
• Help coordinate departmental office activities.

Ideal candidate

• Extremely organized mature individual with a keen eye for detail
• Ability to multitask and prioritize and complete tasks in a timely manner
• Discrete, maintains confidentiality and displays sound judgement
• Strong communication skills (via phone, email and in-person)
• A people person
• Efficient and effective under pressure and copes well with last minute changes while maintaining a high degree of accuracy
• Eagerness to learn and make this role their own
• Proactive individual
• Excellent knowledge of Microsoft Office specifically Outlook email, Word, Excel and PowerPoint
• Knowledge of Salesforce is considered an asset
• Independent work who uses own initiative but also enjoys working as part of a close-knit team
• Ideal candidate is willing to jump in and assist wherever needed

About TalentWorld

TalentWorld is an equal-opportunity employer and we are proud to offer jobs in environments where diversity is embraced. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status (race, color, religion, gender, sexual orientation, national origin, age, marital or veteran status, disability or any other protected status).

TalentWorld is a full-service recruitment and staffing agency and offers quality contract, temporary, temporary-to-permanent and permanent jobs from some of Canada’s top companies. TalentWorld recruiters know how to match candidates to the right positions in stimulating fields and industries such as: customer service and sales, administrative support, information technologies, accounting and banking, call center, industrial, logistics and others. Our experienced recruiters will meet all considered candidates to ensure the best match possible. TalentWorld is dedicated to finding the best jobs for our talented candidates.

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© TalentWorld 2021

The Bagg Group is now part of TalentWorld

The Bagg Group was recently acquired by GardaWorld, and its services are now integrated into the holding’s recruitment and staffing services entity, TalentWorld. You have been automatically redirected to the new talentworld.com website.

Turnkey Staffing is now part of TalentWorld

Turnkey Staffing was recently acquired by GardaWorld, and its services are now integrated into the holding’s recruitment and staffing services entity, TalentWorld. You have been automatically redirected to the new talentworld.com website.

Expected salary: $65000 per year

Location: Toronto, ON

Job date: Sat, 23 Jan 2021 07:39:06 GMT