Administrative Assistant

Job title: Administrative Assistant

Job description: Join a top employer and advance your career. Aplin has partnered with a Vancouver-based company to hire an Administrative Assistant for a contract opportunity starting ASAP!

Responsibilities:

• Manage and respond to emails, phone calls, and inquiries.
• Draft, proofread, and edit documents, letters, and reports.
• Maintain organized filing systems, both digital and physical.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Update and maintain databases, spreadsheets, and records.
• Assist in data entry and analysis tasks.
• Provide administrative support to various teams and departments.
• Coordinate and execute special projects as assigned.
• Assist clients, vendors, and visitors with inquiries and requests.
• Ensure a positive and professional image through interactions.
• Order and maintain office supplies and equipment.
• Oversee general office tidiness and organization.
• Research various topics as needed.
• Compile information and generate reports.
• Prepare meeting agendas and take meeting minutes.
• Coordinate logistics for internal and external meetings.

Qualifications:

• Strong verbal and written communication skills.
• Excellent organizational and multitasking abilities.
• Detail-oriented with a focus on accuracy.
• Proficient in using office software (e.g., Microsoft Office Suite).
• Familiarity with basic office equipment and technology.
• Resourceful in finding solutions to challenges.
• Ability to adapt to changing priorities.
• Collaborative mindset and willingness to assist others.
• Maintain confidentiality of sensitive information.
• Handle discreet and private matters with professionalism.
• Proactive approach to tasks and responsibilities.
• Willingness to take on new challenges.
• Efficiently manage time and prioritize tasks.
• Meet deadlines consistently.
• Ability to adapt to a dynamic work environment.
• Openness to learning new skills and processes.
• Positive and helpful attitude towards internal and external customers.
• Commitment to providing excellent service.

Salary expectations: $20 – $25 per hour

We are an award-winning employment agency that finds top talent for exceptional organizations across North America. There are no fees to apply for our jobs or engage with our recruiters to find a new career. Companies hire us to help them grow their teams. All applicants must be legally entitled to work in Canada. This includes having proper documentation, such as a work permit.

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