Administrative Assistant

Job title: Administrative Assistant

Job description: Join a top employer and advance your career. Aplin has partnered with a Halifax, Nova Scotia-based company to hire an Administrative Assistant! This will be a 6-month contract with the potential to go permanent!

Benefits & Perks:

• Compensation – up to $23 per hour
• Please note, this will be a Part-Time Role: 3 days a week. In office twice a week and possibly 1 remote. Days are to be decided but are flexible
• Immediate start
• Hours – 8:30 am to 4:30 pm

Responsibilities:

• Work with Purchasers to get purchase orders submitted to vendors promptly and by PO policy
• Set up new vendors in the system and communicate with vendors when needed
• Assist a team of 6 with administrative tasks
• Review invoices for accuracy and receive invoices through Oracle
• Work with the Accounts Payable team to get invoices processed promptly and reach out to vendors for missing invoices or corrections when required
• Regularly review how reports are being produced and maintained, looking for ways to streamline and improve efficiencies in reporting
• Answer and direct phone calls, take messages, and respond to inquiries
• Manage office supplies inventory and reorder as needed

Qualifications:

• Degree or Diploma in Business, Accounting, or Administration is an asset
• Must be proficient in MS Office including Excel and with Oracle is an asset
• Must have over 2 years of administration experience with some exposure to accounting (invoices, POs, AP, AR)
• Must have excellent communication and multitasking skills

We are an award-winning employment agency that finds top talent for exceptional organizations across North America. There are no fees to apply for our jobs or engage with our recruiters to find a new career. Companies hire us to help them grow their teams. All applicants must be legally entitled to work in Canada. This includes having proper documentation, such as a work permit.

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