Administrative Assistant

Job title: Administrative Assistant

Job description: Job title :ADMINISTRATIVE ASSISTANT
Community :KELOWNA
Facility :KELOWNA CHSC
Status :PERMANENT PART TIME (0.50 FTE)

Position Summary
Interior Health is looking for an experienced, highly efficient and self -directed permanent part time (0.50 FTE) Administrative Assistant to join the Internal Audit and Advisory Services department. This position is based out of the Community Health and Services Centre office in downtown Kelowna.

The mission of the Internal Audit department is to provide independent, objective services designed to add value and improve Interior Health’s operations. We help Interior Health accomplish its objectives by bringing a systematic and disciplined approach to evaluating and improving the effectiveness of risk management, control, and governance processes.

Reporting to the Corporate Director, Internal Audit the Administrative Assistant works in a team environment to provide confidential administrative support functions to the Director, Internal Audit and other staff as required. The Administrative Assistant serves as a vital linkage and communication source to keep the department or program informed and aligned to its priorities.

Some responsibilities include: coordinating and organizing workflow; determining priorities; composing confidential correspondence for signature; designing and creating correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the Director; maintaining the integrity and confidentiality of all information which flows through, and is processed for management as it pertains to client care, operations, personnel, labour relations, finance, and public affairs; and supporting the Director in setting the positive, collaborative, efficient tone for the department or program.

Interior Health strives to create an environment where you enjoy the work you do, the place where you work, and the people around you. Along with a competitive salary, your total compensation package may include vacation, health care and dental benefits, and contributions toward your retirement pension. As a member of the Interior Health (IH) team, you’ll have access to services and benefits that can help you get the most out of work while maintaining a balanced lifestyle. Our focus is on giving people room to grow, to make an impact in the lives of others.

Come and join our team….Come live, work and play where others only vacation. Make a difference. Love your work. Apply today!

Qualifications
Education, Training, and Experience:

• Diploma and graduation from a recognized secretarial program.
• Three to five years of recent, related experience including experience working with various computer software programs.
• Or an equivalent combination of education, training, and experience.

Skills and Abilities:

• Ability to communicate effectively, both verbally and in writing.
• Ability to deal with others effectively.
• Ability to organize workload and set priorities.
• Ability to work without supervision.
• Ability to type 60 wpm and set up letters, reports, etc. in a professional format.
• Knowledge of applicable computer hardware and software programs and ability to perform web-based searches.
• Ability to operate related equipment.
• Ability to provide exceptional customer service when interacting with staff, patients & families, and members of the public.
• Physical ability to perform the duties of the position.

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