Administrative Assistant III

Job title: Administrative Assistant III

Company: The Employment Solution

Job description: Details and Requirements :

Job Posting Title: Administrative Assistant III
Job Number: 9781
Contract term: February 15, 2020 – Dec 31, 2021 + extension
Location: Fort St. John, BC
Hours: This is a 40 hr per week 7AM-3PM at the office in FSJ
Hourly rate target: $18-$20/hr (staff contracting), up to $23/hr (incorporated contracting)

Description:

• Perform general administrative duties in support of approximately 50 team members.
• Act on behalf of the department in dispensing routine administrative information, and answering general administrative inquiries.
• Manage logistics for major department functions and regular team training sessions (calendar invites, space booking, catering, etc).
• Invoice coding and preparation of monthly Operating Cost variance for leadership team.
• Preparing and submitting of personal expense reports for up to 50 personnel. Collect receipts and invoices for submittal to payroll.
• Management of department email distribution groups.
• Receive, handle and distribute departmental mail.
• Manage access credentials for new and existing employees, as well as incoming visitors.
• Onboarding and Offboarding of staff members, including building access credentials and IT systems access.
• Order and maintain inventory of department office supplies, kitchen supplies, and coffee supplies.
• Ensure proper filing of electronic, internal and off-site files in a timely manner consistent with office guidelines and maintain confidential employee documents and files.
• Other related duties as assigned.

Required Experience:

• Minimum of 3 years of directly related experience.
• High School Diploma or equivalent GED.
• Proficiency in the Microsoft suite of products: Powerpoint, Word, MS Teams knowledge (can train)
• May be required to work overtime / May be ask

Expected salary:

Location: Fort St John, BC

Job date: Sat, 23 Jan 2021 06:19:03 GMT