Administrative Assistant (Kelowna, BC)

Job title: Administrative Assistant (Kelowna, BC)

Job description: Role Overview
McElhanney Ltd. has an exciting opportunity for an individual who enjoys a fast-paced and challenging office setting to join our Kelowna office as an Administrative Assistant. The successful individual will work well with others, have a keen eye for detail, and comfortably prioritize duties, all with a pleasant, and outgoing disposition. In this position, the incumbent will provide administrative support to a team of engineering, survey, and technical staff.
This person will feel comfortable offering ideas and suggestions and be able to work with the team independently and without direction. Do you enjoy eagerly anticipating the needs of the office and providing excellent service to clients? If so, we have the perfect role for you!
This position offers 20 hours per week from Monday to Friday (afternoons).

Responsibilities

• Provide branch reception services – answer phone, greet clients, incoming and outgoing mail and couriers
• Coordinate meetings and make staff travel arrangements
• Assist with production and assembly of proposals, reports, and client documents
• Perform clerical tasks such as filing, photocopying, scanning, archiving, and disposal of branch documents
• Manage inventory of office supplies and coordinate supply orders
• Assist with composing letters, memoranda, and e-mail correspondence as necessary
• Coordinate internal and external events
• Execute a range of other duties as required.

Requirements

• 2-3 years’ prior office experience in a reception and administrative support role; formal training in an administration program an asset
• Excellent attention to detail, good multi-tasking and proofreading abilities, and the ability to work independently in a busy environment
• Experience with technical writing, and or experience with the professional consulting industry is strongly preferred.
• Punctual, reliable attendance record
• Proficiency with MS Office (Word, Excel, PowerPoint, Teams, etc.)
• Personable, professional demeanor, and a team player with the ability to handle confidential information with discretion
• Ability to take initiative and aptitude for quick learning

What Can We Offer You?

• Great benefits, including extended health and dental coverage, healthcare spending account, and RRSP matching
• Employee and Family assistance program, which offers 24/7 support for all employees and their families either online or over the phone
• A family-like culture that is characterized by respect and inclusion for all
• Continuous support for your professional development and growth

About McElhanney Based in Western Canada for over 100 years, McElhanney offers innovative and practical engineering, surveying, mapping, planning, landscape architecture, and environmental services. As a 100% employee-owned and operated firm, with over 1,100 staff members in 33 locations, we are proud to offer qualified staff with shareholding options in our company. At McElhanney, we work in teams to build strong connections with our staff, clients, and local communities. Our employees enjoy working here because of our varied projects, high levels of autonomy, opportunities for career development, excellent total compensation and benefits package, and collaborating with a team of great professionals.

Our Purpose: Amaze our clients. Care for our communities. Empower our people. #LI-AM3

If this is the opportunity for you, apply now or visit www.mcelhanney.com/careers to apply online. We thank all applicants for their interest; however, only shortlisted candidates will be contacted. To learn more about employee experience at McElhanney, visit us on McElhanney is committed to fostering a culture of diversity, equity, and inclusion which celebrates the successes that comes from a team diverse in expertise, experiences, and perspectives. We encourage and are pleased to consider all qualified candidates, welcoming all ethnicities, religions, colour, sex, sexual orientation, gender identity, aboriginal status, age, disability, or persons who may require an accommodation, to apply. McElhanney is aware of activities where individuals have received fraudulent job offers. Please be advised that McElhanney will not ask applicants for any form of monetary exchange at any point in the recruitment process. To learn more visit:

The disclosure of your information in accordance with this Policy and applicable law, including to third party service providers may result in your personal information being transferred outside of Canada, including to the United States. Such transferred personal information may be subject to the laws of these other countries and the laws of other countries regarding the collection, use, and disclosure of personal information may be different from the laws of Canada.

This is a part-time position

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