Administrative Assistant, Medical

Job title: Administrative Assistant, Medical

Job description: JOB POSTING # 878646

Position: Administrative Assistant I, Medical

Site: Toronto General Hospital

Department: Medicine/Nephrology

Reports to: Physician

Scale/Grade: A0:05

Salary Range: $20.65 – $25.82 per hour

Hours: 35 hours per week

Status: Permanent full-time

The Energy of the City. The Rewards of a Great Career.

The University Health Network, where “above all else the needs of patients come first”, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education at UHN. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of groundbreaking firsts and a purpose of “Transforming lives and communities through excellence in care, discovery and learning”, the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world. Find out about our purpose, values and principles here.

JOB SUMMARY:

The Medical Administrative Assistant I utilizes knowledge of medical terminology and exercises judgment or decision-making to provide secretarial, clerical and administrative services, in support of professional/medical personnel. This includes but is not limited to: running clinical office, booking appointments, tests, procedures for patients, maintaining written and/or electronic calendar/schedules; administering and monitoring budgeting records for corporate, research and education accounts; providing support with small and/or informal meetings/events; maintaining and modifying confidential medical electronic/paper filing/retrieval methods, systems, and/or formats; ensuring the efficient operation of the office; performing other related clerical/secretarial activities; performing cross-functional responsibilities, as assigned; performing other duties consistent with the job classification, as required.

QUALIFICATIONS:

• Completion of Grade XII or recognized equivalent
• Completion of recognized medical secretarial arts program at the diploma level or equivalent
• Strong knowledge of medical terminology
• Minimum of (1) one year of related medical and secretarial experience.
• Previous on-the-job computer/word processing, database and spreadsheet software experience required
• Experienced and comfortable, handling a diverse array of patients.
• OHIP billing experience is required
• EPR (Electronic Patient Record) & PHS (Pathways Healthcare Scheduling) experience is an asset
• Very good interpersonal and customer service skills
• Excellent organization and time management skills
• Good verbal and written communication skills.
• Ability to work well under pressure
• Ability to use good judgment in assessing difficult situations
• Proven ability to work independently and as a team player
• Ability to perform duties in a self-directed manner required
• Experience working in a health care environment within a teaching hospital preferred

POSTED DATE: June 10, 2021 CLOSING DATE: until filled

For current UHN employees, only those who have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN’s attendance management program, and possess all the required experience and qualifications should apply.

University Health Network thanks all applicants, however, only those selected for an interview will be contacted.

UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide for the open position. Applicants need to make their requirements known when contacted.

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