Administrative Assistant – PFT – Administration

Job title: Administrative Assistant – PFT – Administration

Job description: Posting #: 2021-878672

Non-Union

Position: Administrative Assistant

Department: Administration

Status: Full-Time

Hours: Monday to Friday – 7.5 hour days. Must be available for occasional early morning and evening meetings.

Site: Milton District Hospital – with some travel to Georgetown Hospital for E-schedule support

Halton Healthcare takes great pride in providing quality, compassionate healthcare services to our rapidly growing communities. As a progressive and vibrant healthcare organization, we are committed to being an innovative centre of excellence in community hospital care in the Halton and Peel Regions. We are a distinctive centre of healthcare excellence that offers first-rate care in an innovative environment that supports the physical, mental, emotional and spiritual needs of the community.

This is what you’ll be doing:

Reporting to the Program Director at the Milton District Hospital, approximately 40-50% of duties will be focused on providing administrative support to the MDH Associate Chief of Staff/Program Director and Physician Chiefs of Services at MDH. Duties will include calendar and on-call management, composing and typing correspondence, scheduling meetings, presentations and interviews as requested, preparing meeting agendas, providing appropriate supporting documentation, attending and taking minutes of meetings as assigned.
The remainder of this position will be focused on support for the nursing management teams at both MDH and GH including taking minutes for staff meetings, assisting with management of e-schedule time keeping as well as electronic schedule preparation and clean up.

This is what you’ll need to do it:

Halton Healthcare endeavors to hire individuals who are competent in their chosen profession and who exemplify our mission, vision and values of accountability, respect and compassion which guide our individual behaviours and attitudes.

• Office administration diploma from a recognized college or equivalent experience required
• Minimum of 5 years experience in a similar position required
• Proficient in the use of Microsoft Office applications including Advanced Outlook, Advanced Word, Intermediate Excel, Intermediate PowerPoint. Required
• Proficient in the use of Electronic Schedule (E-schedule). Required
• Experience working in a hospital or other clinical setting preferred
• Medical Terminology Certificate or equivalent experience required
• Working knowledge of Visio and Adobe Acrobat Professional would be preferred
• Minimum 65 wpm typing speed required
• Extensive experience taking minutes of meetings required
• Extensive experience in managing the calendars of multiple individuals
• Demonstrated ability to effectively prioritize and organize multiple projects with strict deadlines
• Demonstrated tact, diplomacy and confidentiality
• Exceptional customer service skills
• Excellent verbal and written communication skills
• Self-directed and able to work effectively with minimal supervision
• Demonstrated commitment to ongoing learning and able to learn new tasks quickly
• Able to meet the physical demands of the position which requires frequent sitting, standing, bending and reaching

Date Posted: June 10, 2021

Internal applications due by: June 17, 2021

Please submit your application via our website at www.haltonhealthcare.com directly to this posting and include a current copy of your resume.

We thank all those who apply but only those individuals selected for further consideration will be contacted.

In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Halton Healthcare will provide accommodations throughout the recruitment and selection process. If you require an accommodation, we will work with you to meet your accommodation needs to ensure your equal participation.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.

Halton Healthcare is a smoke free facility in and around all three sites. Smoking is not permitted on hospital properties. We thank everyone who works at or visits our hospitals for respecting this healthy initiative. We are also a scent-free environment for all employees and visitors to accommodate individuals’ health concerns arising from exposure to scented products. , We ask for everyone’s cooperation in our efforts to accommodate health concerns.

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