Administrative Assistant, Professional Practice

Job title: Administrative Assistant, Professional Practice

Job description: Fraser Health continues to be recognized as one of BC’s Top Employers, come join our team.

Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.8 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish peoples. Our team of nearly 40,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care.

Twelve acute care hospitals, BC’s first dedicated outpatient care and surgery centre and a wide range of services in public health, home health, mental health and long-term care facilities – all within Metro Vancouver and the Fraser Valley. Known as one of the most desirable place to live in the world, these dynamic communities along with inspiring scenery and easy access to an abundance of outdoor activities provide an amazing quality of life.

We are proud of the innovation, dedication, integrity and tenacity of our physicians, employees and volunteers. More than any building or technology, it’s our people who make Fraser Health distinct.

We hire great people for outstanding jobs. We are looking for an Administrative Assistant to provide support within the Professional Practice Clinical Information and Practice Standards team. We need your help to expand the ability to deliver prompt and professional service. Your enthusiasm will assist you when connecting with external and internal clients as the primary point of contact for your Director.

In this key role you will:

• Managing calendars including scheduling and coordinating meetings. •Coordinates the work flow within the assigned area. Receives, reviews, and processes information and takes follow-up action as required. •Develops and implements new work methods and procedures. Identifies problems, develops alternate solutions, and implements changes. •Review the expenditures for budget reports by capturing, compiling, and calculating information. •Arranges meetings as directed. Books and sets up meeting rooms, prepares meeting agenda, organizes meeting materials, records and prepares minutes of meeting. Conducts or ensures follow-up on action items from meeting. •Performs record management duties such as setting up and maintaining numeric, alphabetical, and subject filing systems and databases, indexing files and materials to be filed, and conducting file searches for requested information.

We are looking for a committed and personal person with an eye for detail. You are able to juggle numerous tasks in a busy environment and conduct business in a professional manner. You like helping people and you display excellent communication skills.

You will take a thorough, hands-on approach to deliver high quality and precise work. A focused approach is needed to complete routine day to day tasks and handle changing calendars, priorities, and timelines. You will carry a high level of integrity, discretion, and confidentiality.

Education and Experience:

• Graduated from a recognized administrative or secretarial program. •Three years’ recent related experience in a large complex business environment or health care environment. •You type 55wpm and are proficient with Microsoft Office applications Word, Excel, and Outlook.

An equivalent combination of education, training and experience is acceptable.

This Full Time position is based at Central City in Surrey, BC, with access to rapid transit, shopping, restaurants, on-site gym and other amenities.

Valued Benefits

A career at Fraser Health will offer you the opportunity to work in a fast growing and exciting organization with professionals who are eminent in their respective fields.

We invite you to apply today and find out why more than 95% of new employees recommend Fraser Health to their friends and family as a phenomenal place to work. We value diversity in the work force

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About Fraser Health

Located in British Columbia, Fraser Health is one of Canada’s largest and fastest growing health authorities that operates 12 hospitals (including Level 1 and 3 Trauma Centres), the province’s firs…

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