Administrative Coordinator

Job title: Administrative Coordinator

Job description: Administrative Coordinator

Did you know?
The Bank of Canada is at the forefront of technology and cyber security. We are investing to maintain superior services in a world-class organization and automation has been adopted to streamline and standardize products as well as improve the speed of delivery on our business priorities.

Take a Central Role
By joining the Core Technology Services (CTS) team within the Information Technology Services department, you will become a member of a unified workforce recognized for being diverse and inclusive and for being a dynamic team focused on being digital, ready, and resilient in 2021.

We are currently seeking interested candidates for our Planning and Evergreen team to support us in our daily program activities. Candidates must have excellent communication skills and bring with them an upbeat attitude.

We offer opportunities for in-house training, and continuous learning by hosting our own IT Academy, which is critical to meet the demands of Canada’s central bank and the . Interested? Apply Now!

Find out more about the next steps in our .

What you will do
As an Administrative Coordinator, you will support a team of project managers and technical staff. Daily, this role is required to triage issues, seek to understand, provide resolution, and know when to escalate issues. You will support the teams with contract tracking, supplemental information gathering and contract document review.

More specifically, you will also:

• Assist with developing Statements of Work (SoWs), engaging vendors and tracking competitive processes in the pipeline (e.g. RFP, RFQ, RFI, etc.) on behalf of project managers.
• Assist with time tracking for employees and external consultants
• Support activities related to contract renewals for resources and technology
• Support regular operations, including scheduling internal and vendor meetings.
• Assist in the onboarding and offboarding of staff and contractors.
• Provide support to portfolio planning and forecasting activities
• Develop and implement administrative processes, procedures, and tools to make our team successful.

What you need to succeed
You are self-motivated, dependable, highly organized, and accurate. You must have excellent time management skills to be able to handle multiple tasks with accuracy. You possess strong inter-personal and effective communications skills that enable you to reach out to others to facilitate issue resolution. You possess the ability to enhance the efficiency and effectiveness of the team by proposing improvements, writing procedures, and reformatting/converting documents.

In addition, you have:

• Excellent interpersonal and communication skills, both written and verbal
• Intermediate understanding of general accounting principles
• Strong proficiency in MS Office (Excel, Microsoft Word, Power Point and Outlook)
• Team Player but who can also work effectively on an independent basis

Nice-to-have

• SAP and ServiceNow experience
• Ability to learn new software, be tech savvy

Your education and experience
This position requires a high school diploma or certificate /diploma in administration, business or office administration and a minimum of two years of recent work experience providing administrative support services or an equivalent combination of education and experience may be considered

What you need to know

• Language requirement: English and French essential (bilingual) with a minimum starting level of functional (level 4) in second official language. Training may be provided to help reach the required level of fully functional (level 5) in second official language.
• Priority will be given to Canadian citizens and permanent residents
• Security level required: Reliability
• You will work remotely from any location within Canada while the Bank operates under mandatory telework. Flexibility for remote work for the duration of the term may be granted.
• There will be no relocation assistance provided
• Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.
• In response to the COVID-19 pandemic and further to public health guidelines, preventative measures are being taken to ensure health and safety during the recruitment process. All interviews are conducted virtually.

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.

What you can expect from us
This is a great opportunity to join a leading organization and be part of a high-performing team. We offer a competitive compensation and benefits package designed to meet your needs at every stage of your life and career. For more information on key benefits please visit .

• Salaries are based on qualifications and experience and typically range from $63,500 to $74,700 (job grade 14)
• Depending on performance, you may be eligible for performance pay for successfully meeting (5 to 7% of your base salary) or for exceeding expectations (10% of your base salary). Exceptional performers who far exceed expectations may be eligible for higher performance pay.
• Flexible and comprehensive benefits so you can choose the level of health and dental coverage that meets your needs
• Extra vacation days (up to five each year) that you can purchase to add to your vacation entitlement
• Option to join the indexed, defined-benefit pension plan after 24 consecutive months of service

We strive to make our policies, programs and workplace more inclusive, respectful and barrier-free. We encourage applications from women, Indigenous peoples, veterans, persons with disabilities, members of visible minorities and persons of all races, ethnic origins, religions, abilities, sexual orientations, and gender identities and expressions. #LI-POST

Click Here to Apply

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