Administrative Coordinator – Payroll

Job title: Administrative Coordinator – Payroll

Job description: Part-time, temporary: 5 month contract, at 20 hours per week.

SUMMARY OF POSITION:

Reporting to the General Manager and/or designate, the Administrative Coordinator may provide confidential administrative support to the General Manager and other members of the management team. Central responsibilities include Payroll and HR support (new hires, etc). An ability to communicate effectively with staff, residents and their families is essential. This position will require a working knowledge of the facility Collective Agreement.

RESPONSIBILITIES:
Include but not limited to;

Payroll Functions
1. Calculate employee hours to be paid and enter into ADP system on a bi-weekly basis (if applicable).
2. Complete Payroll Change forms for changes to employee data (i.e. wage rates, status, address, banking info, etc).
3. Monitor employee status changes and update wage rates & benefits options as required.
4. Complete documents required by HRDC, Sunlife & WCB.
5. Collect completed benefit forms, review information and forward to Payroll Dept.
6. Answer employee’s payroll and benefit questions, refer to Payroll Dept. when necessary.
7. Provide information and data as requested by the Payroll Dept.

Administration
1. Produce a variety of confidential documents for the General Manager and management team members including correspondence, memos, reports, minutes, budget statements and meeting agendas using a range of word processing and spreadsheet software packages (if applicable).
2. Receive and process all incoming and outgoing mail and screens for appropriate distribution within the organization. Prioritizes items for immediate action (if applicable).
3. Maintain stock of office supplies and materials for organization through review of stock on hand, and completion and forwarding of purchase orders to suppliers, working within budget constraints. Receives and verifies supplies and investigates and resolves any discrepancies (if applicable).
4. This position will be cross trained with Administrative Coordinator – Finance role.

QUALIFICATIONS:
1. Grade 12 plus graduation from a formal Business Administration or Commerce program.
2. Knowledge of basic accounting procedures, reconciliation and bookkeeping.
3. Minimum of two to three years recent related experience.
4. Demonstrated ability to type a minimum of 50 wpm. Proficient in the use of varied word processing and spreadsheet software packages. Proficient on Excel and Outlook.
5. All successful applicants must pass the vulnerable sector Criminal Record Check applicable to Provincial guidelines.

SKILLS AND ABILITIES:
1. Good communication skills and the ability to write and speak English.
2. Good interpersonal skills and ability to effectively interact with the various individuals involved in providing holistic care in a flexible resident focused environment.
3. Ability to work effectively with multiple critical timelines.

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