Administrative Support V

Job title: Administrative Support V

Company: Alberta Health Services

Job description: Your Opportunity:

Reporting to the Patient Care Manager, this position provides advanced level administrative support & general office support to the Patient Care Managers, Unit Managers and Clinical Nurse Educators for the Medicine Program. This position will develop illustrative and educational support material for patient & staff teaching, presentations, orientation material, reports & manuals for the department of Palliative. The position will also provide support in creating & formatting materials for the Patient Care Manager to present to senior executives within Edmonton Zone related to the Medicine program. This position will require a high level of independence, strong organizational skills, and the ability to work in a fast paced changing environment. The incumbent will be a contact for the department of Medicine at the Royal Alexandra Hospital.

Description:

As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Classification: Administrative Support V
• Union: AUPE GSS
• Department: PCU51 Med Hospital Care Team
• Primary Location: Royal Alexandra Hospital
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 26-JAN-2021
• Employee Class: Regular Full Time
• Date Available: 05-FEB-2021
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $27.55
• Maximum Salary: $33.50
• Vehicle Requirement: Not Applicable

Required Qualifications:

Completion of post-secondary education (e.g. certificate in office or business administration). Additional Required Qualifications:

Timekeeping processes for provincial team. Processes invoices, expense claims, & reconciles expenses with financial reports. Prepares and monitors financial reports in conjunction with the Executive Director. Organizes meetings & makes travel arrangements for the Executive Director & staff. Establishes & maintains records for the department. Prepares & maintains confidential administrative information related to department personnel. Responsible for coordinating IT related hardware, software, network access, & other device requests. Develops, maintains, & implements orientation process for new employees. Orders & maintains office supplies. Is the primary contact for Surveillance & Reporting and may liaise with AHS Executives/Leaders & external partners. Receives & hosts visitors, handles inquiries from the public, & refers callers to appropriate areas. Responds to questions & provides training to administrative support. Exemplifies a positive attitude towards service provision. A minimum of some College/University training and two years of related experience, or equivalent. A college or university degree is preferred/ recognized administrative certificate. Preferred Qualifications:

Computer literacy is essential. Proficient in the use of software including Word, Excel, PowerPoint, and Outlook. Considerable knowledge in AHS processes including timekeeping, e-People, financial reporting, RMS, NAR’s, PAR’s, etc. Excellent communication/interpersonal/organizational skills in order to respond to complex requests and circumstances. Ability to work in a provincial program. Ability to be an effective team member and work in a cubicle environment.

Please note:

All postings close at 23:59 of the posting end date indicated.

Important:

Alberta Health Services (AHS) is committed to ensuring the safety of staff and patients and requires all NEW employees to provide a satisfactory criminal record check (CRC) and/or Vulnerable Sector Search(VSS) prior to the start of their employment. The CRC/VSS must be specific to the role at AHS and must be dated no more than 90 days prior to the date on your written offer from AHS.

Healthy Albertans. Healthy Communities. Together.

We’re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff and physicians who promote wellness and provide health care every day, all across Alberta.

Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.

We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.

Expected salary:

Location: Edmonton, AB

Job date: Fri, 22 Jan 2021 08:32:47 GMT