Administrative Support V

Job title: Administrative Support V

Company: Alberta Health Services

Job description: Your Opportunity:

Reporting to the Patient Care Manager, this position provides advanced level administrative support & general office support to the Patient Care Managers, Unit Managers and Clinical Nurse Educators for the Medicine Program. This position will develop illustrative and educational support material for patient & staff teaching, presentations, orientation material, reports & manuals for the department of Palliative. The position will also provide support in creating & formatting materials for the Patient Care Manager to present to senior executives within Edmonton Zone related to the Medicine program. This position will require a high level of independence, strong organizational skills, and the ability to work in a fast paced changing environment. The incumbent will be a contact for the department of Medicine at the Royal Alexandra Hospital. Description:

As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Classification:

Administrative Support V * Union:
AUPE GSS * Department:
PCU51 Med Hospital Care Team * Primary Location:
Royal Alexandra Hospital * Multi-Site:
Not Applicable * FTE:
1.00 * Posting End Date:
26-JAN-2021 * Employee Class:
Regular Full Time * Date Available:
05-FEB-2021 * Hours per Shift:
7.75 * Length of Shift in weeks:
2 * Shifts per cycle:
10 * Shift Pattern:
Days * Days Off:
Saturday/Sunday * Minimum Salary:
$27.55 * Maximum Salary:
$33.50 * Vehicle Requirement:
Not Applicable

Required Qualifications:

Completion of post-secondary education (e.g. certificate in office or business administration).

Additional Required Qualifications:

Timekeeping processes for provincial team. Processes invoices, expense claims, & reconciles expenses with financial reports. Prepares and monitors financial reports in conjunction with the Executive Director. Organizes meetings & makes travel arrangements for the Executive Director & staff. Establishes & maintains records for the department. Prepares & maintains confidential administrative information related to department personnel. Responsible for coordinating IT related hardware, software, network access, & other device requests. Develops, maintains, & implements orientation process for new employees. Orders & maintains office supplies. Is the primary contact for Surveillance & Reporting and may liaise with AHS Executives/Leaders & external partners. Receives & hosts visitors, handles inquiries from the public, & refers callers to appropriate areas. Responds to questions & provides training to administrative support. Exemplifies a positive attitude towards service provision. A minimum of some College/University training and two years of related experience, or equivalent. A college or university degree is preferred/ recognized administrative certificate.

Preferred Qualifications:

Computer literacy is essential. Proficient in the use of software including Word, Excel, PowerPoint, and Outlook. Considerable knowledge in AHS processes including timekeeping, e-People, financial reporting, RMS, NAR’s, PAR’s, etc. Excellent communication/interpersonal/organizational skills in order to respond to complex requests and circumstances. Ability to work in a provincial program. Ability to be an effective team member and work in a cubicle environment.

Expected salary:

Location: Edmonton, AB

Job date: Thu, 21 Jan 2021 23:29:30 GMT