Administrative Technician

Job title: Administrative Technician

Job description: Reporting to the Financial Coordinator, the Administrative Technician works in close collaboration with his/her team members, as well as members of the other departments. The incumbent will provide administrative support to the finance department and will work closely with the operational departments. The Administrative Technician is responsible of the monthly invoicing process, time sheets validation, communication with the suppliers, produce monthly operational reports and to support the accounting team in the preparation of the monthly cost reports. This position involves interaction with a wide variety of internal and external stakeholders which requires a professional and collegial demeanor at all times. Ability to maintain confidentiality is an expectation of the role.

• Progress payment on monthly basis for identified contracts, supplies, and labour services;
• Invoice processing;
• Tracking and controlling costs and KPI for operational department;
• Prepare reports, charts and summary of operation activities;
• Maintaining records in a computerized financial system;
• Comply with internal controls, policies and procedures;
• Support of the accounting team;
• Other duties as assigned.

Qualifications

• Bachelor’s degree in Administration, College Diploma in Administration or any other related experience;
• 2- 5 years of experience in the Administration field, in a similar role;
• Strong aptitude for cost control and ability to produce complex reports;
• Strong attention for detail and critical/analytical thinking;
• Resourcefulness and creative problem-solving skills;
• Ability to prioritize tasks and maximize efficiencies in daily work;
• Positive attitude, adaptive, demonstrated high degree of initiative;
• Experience working in a multicultural environment;
• Excellent interpersonal skills and the ability to work in a team;
• Excellent working knowledge of all Microsoft Office Suite applications especially Outlook, Excel, Word & PowerPoint;
• Strong ability to effectively communicate in English (Oral and written). Selected candidates must attain a passing mark on the SPEEXX English language assessment.

Your Work Schedule

• Schedule: 5 days of work, followed by 2 days for rest; a combination of tele-working with presence at our offices in either Val d’Or or Mirabel, QC. Occasional visits to site may also be required.

Click Here to Apply

Source: