Associate Director, Campus Design and Infrastructure Development

Job title: Associate Director, Campus Design and Infrastructure Development

Job description: Follow us on

Job Type: Employee

Duration in Months (for fixed-term jobs): N/A

Job Family: Facilities Planning and Logistics

# of Open Positions: 1

Faculty/Service – Department: Asset Management, Planning and Real Estate

Campus: Main Campus

Union Affiliation: N/A

Date Posted: mars 13, 2024

Closing Date: avril 08, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week: 35

Salary Grade: Non-Union Grade NM3

Salary Range: $118 010,00 – $143 659,00

About the faculty/service: Facilities
Facilities services are characterized by a dynamic and creative growing team where the winds of change are blowing, offering people like you opportunities to use your leadership and innovation skills to contribute to the achievement of their inspiring mission: to deliver best in class research infrastructure, reshape campus life and student experience, and provide a sustainable environment for students, researchers, teachers and community.

uOttawa’s facilities encompass three main sites that are comprised of over 600,000 square meters of building space (over 6.4 million square feet), 42.5 hectares of grounds, 125 buildings and 4,500 beds in 11 residences. There are over 150 employees in Facilities, including Project Managers, Energy and Commissioning Specialists, Mechanical and Electrical Engineers, Architects, and space Planners. The facilities capital and operating expenditures are in the range of $100M for the University’s $2.0 billion assets under management. The 20-year Capital spending plan envisions $4.0 billion of new investment highlighted by uOttawa launch of project Top Shelf, a $300 million capital investment to build a new facility for the Faculty of Health Sciences at uOttawa’s River Campus, as well as a tower at the Roger Guidon campus to house uOttawa’s new Advanced Medical Research Center (AMRC).

Position Purpose:
Reporting to the senior director, asset management, planning and real estate, the associate director is responsible for the delivery of assigned programs and projects within budget, on schedule and in accordance with the approved scope and applicable government codes, using established project methodologies.
Oversees the delivery of mega-projects, including multi-phase and multi-year. Leads and oversees assigned Asset Management, Planning and Real Estate (AMPRE) team members and planning team.

In this role, your responsibilities will include:

• Concurrent initiatives and infrastructure impact: Leads design and manages planning and implementation of infrastructure with regard to all Facilities service activities, as well as various uOttawa stakeholders. Oversees the AMPRE resources and planning team and is accountable for delivery of complex, high value (in excess of $100 million), multi-phase and multi-year projects. Provides coaching to team members and ensures consistency in property management practices and methodologies.
• Program and project development: Ensures development of programs and projects from inception, managing preparation of business cases, financing, executive presentations, studies, designs, plans, tender documents, specifications and cost estimates. Ensures clear objectives are established by discussing project priorities with clients, and develops project-related documents, such as project work plans, schedules and deliverables, as necessary. Develops programs and projects in alignment with central administration priorities, policies, initiatives and financial investment planning requirements. Leads and assigns design research efforts and initiatives, both internally and with external consulting resources.
• Project management: Manages design and planning of program and project delivery throughout the project life cycle, from initiation to project close out, to ensure project outputs are delivered as per project objectives, on schedule, to budget and to the required quality. Identifies and manages all project issues and risks to mitigate impact on projects. Manages internal communications at all levels. Collaborates with Communications and Government Relations as spokesperson for external communications.
• Liaison with senior officials and statutory committees: Acts as the main resource for mandatory steering and governance committees. Assists VP and AVP in reporting on major projects to University statutory committees and the Board of Governors.
• Human and financial resources management: Leads team members and acts as a change agent on campus and externally by implementing best practices and developing key performance indicators, to form a team with expertise in its areas of responsibility. Manages financial resources under own responsibility, to implement strategies and achieve objectives in a volatile, uncertain and complex environment.

What you will bring:

• Degree in architecture, planning, engineering, building science or project management
• Ten years’ experience in managing large, complex, high-value projects related to campus or land use planning, facility planning, project planning and/or facility and space management
• Professional accreditation in one (or more) of the above fields (an asset)
• Strong business acumen
• Strong commercial management skills in dealing with vendors, suppliers and consultants
• Experience with specialized, technical buildings and installations (an asset)
• Experience in human resources management
• Experience in managing financial resources and budgets
• Experience in retaining professional services through redidcognized procurement practices
• Ability to write, review and present documents (reports, presentations, etc.) for senior management approval
• Experience in data analysis
• Experience in interpreting, explaining and applying policies, standards, codes and procedures
• Analytical and problem solving skills (including for sensitive issues), applying innovative, leading practices
• Skills in using current space management and project planning digital tools (CAD, Revit, Maximo, Archibus, Microsoft Project, etc.)
• Strong communication and interpersonal skills
• Ability to perform under pressure and meet strict deadlines
• Comprehensive understanding of legal requirements and contractual obligations and restrictions
• Proven ability to influence others to achieve desired outcomes
• Bilingualism — French and English (spoken and written)

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

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