Clerk, Sampling

Job title: Clerk, Sampling

Job description: Job Requisition Id: 176188
Business Function: Operations Support
Primary City: Victoria
Other Location(s):
Province: British Columbia
Employment Type: Temporary – New
Employment Status: Term
Language Requirement: English Essential
Employee Class and Level: UPCEA02
Number of Vacancies: 1
Job Closing Date (MM/DD/YYYY): 02/12/2024

All qualified candidates will be considered however preference will be given to Indigenous people (First Nations, Metis or Inuit) or persons with a disability. This is a special measure employment equity initiative and candidates from this group who wish to qualify for preferential consideration must self-identify.

Job Description

Recruitment for this opportunity relates to a corporate project focused on updating Conversion Factors. The day-to-day work activities may not include all responsibilities identified below. The main responsibilities will be to count and record mail volumes by container and provide this data to other team members for data entry and data analysis.

In support of corporate Sampling programs, the Clerk, Sampling provides and collects information regarding volumes, rates, weights and/or similar characteristics related to all mail products and types; reviews and edits data for completeness and accuracy and provides data entry services; produces reports, either manually or by means of computerized systems from information and data related to mail product or type characteristics. This requires general knowledge of product locations and characteristics and requires shift work (days, evenings, nights, weekends).

Job Responsibilities

Below are the main job requirements and responsibilities for the Clerk, Sampling.

• Ensures all required source data is collected from the designated plant areas, respecting operational priorities and safe working practices: records information on preformatted sampling forms; maintains a control log showing what items have been received and what items are missing; initiates necessary action to obtain missing data input.

• Reviews and edits data obtained for completeness and accuracy: examines and verifies all source documents to ensure that input criteria are met; edits and corrects source data via interaction with source data collectors (e.g. Plant supervisors) to resolve any discrepancies or errors.

• Enters and collates data using manual and/or automated systems and verifies data entered from source documents; locates mail products, captures methods of payment and rates on required products, and records sample data on pre-formatted sample sheets; converts volumes recorded using conversion factors; compiles volume data to obtain information totals by required categories.

Job Responsibilities (continued)

• Provides related clerical support, such as: maintaining a filing system for sampling forms and reports, photocopying forms required for different programs, preparing summaries of work completed, liaising with supervisor in regards to supplies needed, preparing daily, weekly and monthly reports, keeping manuals up-to-date for the section, typing and distributing reports and correspondence, answering telephone inquiries, opening mail and preparing routine correspondence as directed.

• Gathers information required to answer numerous inquiries in the section: completes records and surveys; refers to files and records, refers to directives and manuals for information.

• Provides assistance to other support groups in order to acquire information required.

Qualifications

Education

• Completion of secondary school according to provincial standards or equivalent (GED) is required.

Experience

• No previous work experience is required.

Other Candidate Requirements

• General knowledge of product locations and characteristics
• Able to do shift work (days, evenings, nights, weekends).
• Experience in a manufacturing or processing environment performing warehousing / stock control, production / assembly and materials handling an asset.
• Ability to handle bags and containers of mail weighing up to 22.7 kilograms (50 lbs.)

.

Other Information

This is a temporary part time position until June 30, 2024.

Shift: 16:00 to 22:00 Monday to Friday

Safety Sensitive Positions
This position may be considered a Safety Sensitive position.

Employment Equity

Canada Post will represent Canada’s diversity and provide a safe and welcoming workplace that embraces and celebrates our differences. We are committed to employment equity and encourage applications from women, Indigenous People, persons with disabilities and visible minorities.

Disability is defined as a persistent or episodic physical, sensory, or mental health condition and/or functional limitation. Disability includes both visible and hidden conditions and/or limitations that may impact vision, hearing, mobility, flexibility, dexterity, pain, learning, developmental, mental/psychological, and memory.

Conflict of Interest
The Conflict of Interest Policy prohibits employees from hiring, supervising or reporting to, directly or indirectly via the reporting hierarchy, their immediate family or close personal relations. Should you feel that you may be in an actual or potential Conflict of Interest in regard to this job opportunity, you must communicate with the designated Human Resources representative.

Accommodation

Canada Post is committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you are contacted by Canada Post regarding a job opportunity, please advise if you have any restrictions that need to be accommodated. All information received in relation to accommodation will be kept confidential.

Important Message
Your application must clearly demonstrate how you meet the requirements as Canada Post cannot make assumptions about your education and experience. We thank all those who apply. Only those selected for further consideration will be contacted.

Leadership Behaviours
Decision Making – A champion of the organization who takes calculated risks and makes prudent, common sense decisions about current issues, future opportunities and resource requirements in a timely, well thought out manner, that aligns with the corporation’s best interests.
Accountability – An individual who strives for performance excellence and who holds themselves and direct reports accountable for decisions and actions and for learning from mistakes when intended results are not achieved.
Business Orientation – A proactive individual who understands the competitive nature of the business, and is committed to sustaining the business through excellent customer service and new business opportunities.
Execution – A focused and self-motivated individual who acts with a sense of urgency and delivers on time and within budget, by dealing effectively with challenges and ambiguous situations.
Leading People – A compelling communicator and leader who engages, motivates and inspires others to achieve results and who encourages personal growth and finding better ways of doing things.

Our Values

We value diversity as an essential part of who we are as a company, how we operate and how we see our future. We believe that attracting, developing, and retaining people who reflect the diversity of Canada is essential to our success because this matters to all communities and customers we serve.

Canada Post’s corporate values reflect the principles, beliefs and aspirations that guide our behaviour and shape our culture.

Safety – We are committed to a safe and healthy environment for all our stakeholders.
Customer – We serve Canadians with pride and passion.
Respect – We treat each other with fairness and respect.
Integrity – We act responsibly and with integrity.
Transformation – We will innovate and transform to win in the marketplace.

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