CLK ST 09R – Administrative Assistant

Job title: CLK ST 09R – Administrative Assistant

Job description: Administrative Assistant
Clerk Stenographer R9

An eligibility list may be established to fill future temporary opportunities.

Do you thrive in a high volume environment? Do you enjoy serving a diversified public? Can you change priorities on a dime?

The Community Corrections and Corporate Programs Division of the Corrections Branch is responsible for the delivery of programs and services to adult offenders or alleged offenders awaiting trial or sentencing, who are serving community based sentences of the court. The intent of these programs and services is to enhance public safety by assessing and managing the risk of the offenders and providing intervention to change behaviour. The Community Corrections Division works closely with the court system and the Adult Custody Division of the Corrections Branch, and responds to court and custody requests for pres-sentence and other reports. Community Corrections Offices are the primary location for client supervision and liaison with community and justice partners as well as the general public.

Under the direct supervision of the Office Manager, Administrative Assistant provides confidential office support services, frontline reception services, data entry for electronic systems, and maintains files and records, and provides financial support services.

The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For advice and guidance on applying and/or preparing for an interview for this opportunity, we invite applicants to connect with the Indigenous Applicant Advisor Amanda by email: IndigenousApplicants@gov.bc.ca or by phone: 778-698-1336.

For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact Dana.Nystrom@gov.bc.ca. DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS. For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time, and we will respond as soon as possible to assist you.

NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.

Job Requirements:
In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:

• Secondary school graduation and a combination of one (1) year or more related experience, education and/or training. (Related experience i.e.: administrative support, clerical support, receptionist).
• Experience in word processing: formatting, editing and proofreading correspondence and related documents.
• Experience using standard Microsoft applications (Word, Excel, and Outlook).
• Experience using electronic and physical filing and tracking systems.
• Keyboarding speed 30 wpm

Preference may be given to applicants with:

• Two (2) or more years’ experience working with the public providing customer relations support.
• Experience interacting with clients with mental health, substance misuse or behavioural issues.
• Experience working with CORNET and/or JUSTIN information system.
• Experience working in a correctional setting.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting.

A Criminal Record Review Act Check (CRRA) and Enhanced Security Screening will be required.

APPLICATION REQUIREMENTS:

Cover Letter: YES – A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process.

Resume: YES – Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.

Online Questionnaire: YES – As part of the application process, you will be prompted to complete an online questionnaire to demonstrate how you meet the job requirements.

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