Contract, Finance Administrator

Job title: Contract, Finance Administrator

Job description: WORK ILLUSTRATION:

The incumbent is responsible for providing high quality and timely administrative support to multiple leaders within the Controllership department. They will be responsible for supporting leaders with the successful execution of Finance processes. The Administrator should maintain good relationships with leaders and professionals throughout the organization and influences Finance team members to improve efficiency and effectiveness.

The incumbent is expected to behave ethically and follow the established code of business conduct, policies and internal control procedures, laws and regulations governing Toronto Hydro.

KEY RESPONSIBILITIES:

• Provides leaders with support for calendar management and preparation for meetings and presentations. Engages process stakeholders to ensure milestones are met and deliverables are completed in a timely manner with the required level of quality.
• Key Finance representative and initial contact for internal/external inquiries, information, and requests. Independently filters and responds to general inquiries and requests for information on behalf of the leader. Delivers presentations to and liaises with other Finance leaders and professionals on processes and administrative initiatives.
• Provides filing, scanning, record management, and other similar activities as required. Performs ad-hoc duties that are required for the effective and efficient administration of the Finance Team.
• Assembles agendas, action logs, and pertinent documents to regularly update Management Systems. Maintains close working relationships with team members to proactively ensure department processes are effective.
• Advances departmental processes and system enhancements improving efficiency and effectiveness.

REQUIREMENTS:

• Bachelor’s degree in Business Administration, Commerce, Economics, Finance or related field from an accredited University.
• One (1) or more years of experience in office administration at a medium to large organization with established processes.
• Experience working with large ERP financial systems (SAP preferred).
• Highly skilled in the use Microsoft Office (Word, Excel, Outlook, PowerPoint etc.).
• Strong understanding of work flows and ability to learn and adapt to new software/applications (such as document management systems and collaboration tools).
• Adaptable and flexible, with the ability to work in a fast-paced environment and resourceful with the ability to influence personnel to meet organizational goals.
• Excellent interpersonal skills demonstrating professionalism, sound decision-making and high-quality customer service.
• Demonstrated accountability and self-motivation, creativity, resourcefulness, and the ability to solve problems independently.
• Structured/organizational and analytical abilities.
• Detailed oriented, ensures work is completed with minimal errors.
• Strong communication skills (written and verbal).
• Demonstrated ability to make decisions and exercise sound judgement; discretion and initiative when dealing with confidential information and/or responding to inquiries.

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