Coordinator, Various Positions

Job title: Coordinator, Various Positions

Job description: About Regent Park Film Festival (RPFF)

Regent Park Film Festival (RPFF) is an award-winning, community-based, non-profit organization, and Toronto’s longest-running, free community film festival.

RPFF’s mission is two-fold: to amplify and center marginalized communities and their stories, providing a platform for the work of emerging and established artists, while opening up access to the film and television industry; and to ensure art is free and accessible to everyone, regardless of financial status.

Showcasing local and international works from and about Black, Indigenous and People of Colour (BIPOC) communities, RPFF presents films of all genres that resonate with and relate to the diverse lived experiences of BIPOC communities: films that provide opportunity for in-depth, nuanced discussions, as well as uplifting and joyful films which have a significant impact on a community’s growth and prosperity.

In addition to its annual film festival in November, RPFF presents an annual summer film series called Under the Stars; year-round screenings, filmmaking workshops and panels; paid industry internships; and its annual School Program which curates film programmes and lesson plans for local schools.

RPFF’s foundational work is in removing barriers: to telling your story and expressing your creativity through a visual medium; to establishing a career in the media industry in front of and behind the scenes; and to experiencing art that can change the way you see yourself and your community.

Founded in 2003 when Regent Park was Canada’s oldest public housing neighborhood, RPFF has remained true to its mission to make art, creativity, and storytelling accessible to everyone, regardless of financial status. While the neighborhood has evolved and margins are shifting, RPFF works within this dynamism to honour its history and the communities it has collaborated with throughout the years.

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IMPORTANT NOTE:

These positions may be funded by Canada Summer Jobs, so applicants should be aged 15-30 (inclusive), and citizens or permanent residents of Canada.

• Contract duration: May 13-December 20, 2024
• Hours: Some evenings and weekends required. 8 hours a day

• 4 days/week from May 13-September 27
• 5 days/week from September 30-December 20
• Compensation: $21/hour
• Place of work: RPFF office and remote work at home
• Start Date: May 13, 2024

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About the COORDINATOR, VOLUNTEER & OPERATIONS Position

The Volunteers & Operations Coordinator will recruit, train, and manage volunteers for RPFF’s year-round programming, including Under the Stars in July, and our Annual Film Festival in November. They will also assist the Manager, Operations in logistics and production of year-round programming. Please note:

About the COORDINATOR, VOLUNTEER & OPERATIONS Role

Volunteer Coordination (70%)

• Identify volunteer roles to meet organizational and programming needs
• Plan and implement diverse volunteer outreach and recruitment strategies in collaboration with the Marketing team
• Evaluate and select volunteers, updating and maintain volunteer database and volunteer manual
• Organize and deliver volunteer orientation and training sessions, debriefs
• Schedule and coordinate all volunteer shifts; manage and supervise volunteers
• Organize volunteer appreciation activities, including securing volunteer appreciation items
• Work together with Volunteer Assistant (contracted during Festival)

Operations Assistance (30%)

• Assist in event coordination, production, as well as helping to manage print traffic for films and content for in-person and virtual programming
• Work with RPFF programming staff, filmmakers, distributors, programming partners and panelists, to ensure all technical requirements for programming is communicated, tested, confirmed and delivered for online and in-person formats
• Work with Marketing team to incorporate graphics and visual assets to screenings
• Provide technical assistance to troubleshoot issues for artists and audience members
• Coordinate accessibility for programming (securing captioning and ASL interpretation)
• Other duties as assigned

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About the COORDINATOR, SOCIAL MEDIA Position

The Coordinator, Social Media will assist the Executive Director and Coordinator, Marketing in creating robust and engaging social media content which highlights the organization, its fundraising campaign, and year-round programming. The ideal candidate is able to assist in brainstorming creative ideas, coordinate production of content, and build online engagement.

About the COORDINATOR, SOCIAL MEDIA Role

• Brainstorm creative ideas to promote RPFF’s programming and fundraising efforts
• Collaborate with Coordinator, Marketing to create a social media calendar
• Develop and curate engaging written, video, and photo content for all platforms
• Maintain unified brand voice across different social media channels
• Interact to build online engagement and respond to messages and comments
• Review analytics and create reports on key metrics
• Attend events and produce live social media content
• Assist in approaching community groups and partners for co-presentations
• Assist with graphic design, ticket registration and promotion
• Other duties as assigned.

About the COORDINATOR, PROGRAMMING Position

The Coordinator, Programming will assist the Manager, Programming in coordinating the film selection process, advisory committees, liaising with artists, confirming the schedule, technical details and adjunct programming. Please note:

About the COORDINATOR, PROGRAMMING Role

• Assist the Manager, Programming with Under the Stars tasks such as film and community activities solicitation, collecting marketing assets, and other event logistics
• Assist the Manager, Programming in Annual Festival film scouting, research, review, solicitation, submission assessment and shortlist creation, and keeping accurate records in the festival database (general and school programming)
• Work with Manager, Programming to coordinate and facilitate meetings with the Program Advisory Committees (general and school programming)
• Assist the Manager, Programming with coordinating the Emerging Directors’ Pitch Competition submissions intake and assessment process, along with other festival industry programming (workshops and panels)
• Assist the Manager, Programming in developing and creating School Program lesson plans
• Assist Manager, Programming in planning and coordinating industry programming, securing moderators and panelists and working with industry partners
• Assist Manager, Programming with administrative tasks, including communicating with applicants, artists, programming partners, industry professionals, and distributors, along with contract development, film acquisition, tracking invoices/payments, media relations, and general file management
• Assist the Manager, Programming and Marketing & Outreach team in coordinating content for Annual Festival program, publicity/print materials, and media opportunities (including photos, bios, program notes, etc.)
• Work closely with Operations team to ensure in-person and virtual programming is coordinated and delivered smoothly
• Assist the Manager, Programming with year-round programming tasks and administrative duties
• Other duties as assigned.

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