Event (Regional Chapter) Coordinator

Job title: Event (Regional Chapter) Coordinator

Job description: ABOUT THE ROLE

Join Million Dollar Sellers (MDS) as our Event (Regional Chapter) Coordinator, and become a key player in driving the value and success of our vibrant community of over 650 e-commerce entrepreneurs. In this role, you’ll spearhead local chapters, networking groups, and engaging life-oriented events, building connections among members and fostering a thriving operational culture. This dynamic position offers the opportunity to make a meaningful impact within an innovative, fast-paced environment.

ABOUT YOU

Ideal candidates are strategic thinkers with a background in corporate event coordination, hospitality, or marketing and advertising. With at least 2+ years of experience, you’re adept at managing complex logistics, vendor relations, and multitasking across diverse event types from boardroom meetups to retreats. You excel in flexibility, and adaptability, and possess a keen eye for detail, ensuring every event is executed flawlessly.

KEY ROLE RESPONSIBILITIES

As the Chapter Coordinator at Million Dollar Sellers (MDS), your responsibilities will encompass the comprehensive management of our chapters and the execution of diverse events to drive member engagement and value. You’ll:

• Oversee All MDS Chapters: Manage our 16 existing chapters and spearhead the launch of 5 new chapters by the end of 2024, ensuring each chapter plans and executes 5-8 events annually, ranging from boardroom meetups to retreats and MDS days.
• Event Planning and Execution: Assist chapter leads with event planning, coordinate with vendors, and venue sourcing, create event registration pages, and help promote events via social media and email marketing to ensure successful execution.
• Budget Management: Understand and manage each chapter’s budget, ensuring fiscal responsibility and efficiency in event planning and execution.
• Chapter Leads Management: Work closely with 35 chapter leads and be responsible for onboarding new ones, building and maintaining relationships, keeping up with communications, and running monthly chapter meetings.
• Content Creation: Assist with content creation and coordination by creating presentation slides and ensuring quality content is produced for boardroom meetings.
• Vendor Liaison: Act as a liaison with event vendors, coordinating logistics and ensuring events match the chapters’ desired experiences.
• Communication and Collaboration: Maintain daily communication with chapter leads, assisting with tasks and ensuring smooth operation. Collaborate with internal teams, members, partners, and hired talent to develop engaging presentations and programming.
• Promotion and Marketing: Work with the partnerships team to achieve partner revenue goals, promote chapter events to attract more member leads, and assist in the creation of marketing materials and strategies to enhance event attendance and experience.
• Minimal Travel: Attend chapter meetings at least twice a year to assist and see what areas we can improve in.
• Success Assessment: Assist the program director in evaluating the overall success of chapter events, compiling reports, and managing event-related expenses.
• Continuous Improvement: Monitor industry trends and strategies, seeking innovative ways to improve chapter events and the overall member experience.

What we’re looking for:

• Corporate Event Expertise: At least 2+ years of dedicated experience in corporate event coordination.
• Educational Foundation: A Bachelor’s Degree in hospitality, event management, marketing and advertising, or a related field. Alternatively, we value significant leadership experience in corporate event management.
• Flexibility and Adaptability: You should be flexible with your schedule, including the capability to travel, and adaptable to evolving circumstances and new information.
• Exceptional Time Management: Proven ability to manage multiple projects concurrently, ensuring smooth progress.
• Vendor and Logistics Mastery: Strong skills in building and maintaining relationships with event vendors and handling diverse logistical aspects of events including food selection, AV setup, and signage coordination.
• Collaborative Coordination: Excellent interpersonal skills to collaborate with internal teams, partners, and external talent for creating cohesive event presentations and programming.
• Customer Service Acumen: Recognized ability to promptly and efficiently address partners’ needs, serving as the primary point of contact.
• Attention to Detail and Analytical Thinking: A meticulous eye for detail and the ability to generate detailed reports and actionable insights from event successes.
• Problem-Solving Prowess and Data Management: Quick identification and resolution of challenges, particularly in pre-event logistics and on-site management, and competence in data collection, entry, and analysis related to event expenses.
• UI/UX Understanding: Skills to enhance registration and overall event experiences through informed design and user experience principles.
• Industry Awareness: A habit of monitoring and integrating industry trends to stay ahead in event strategies.

QUALIFICATIONS

• Minimum of 2+ years experience in event management, business, project management, or related field
• Bachelor’s Degree in hospitality, event management, marketing, and advertising, or a related area, or significant leadership experience in corporate event management.
• Demonstrated expertise in logistics management, vendor relations, and collaborative coordination.
• Proficiency in key tools and software like Wild Apricot, Airtable, Zapier, and Typeform.
• Strong analytical skills with a focus on event success metrics and data management.

Salary:

• $35,000 – $45,000 dependent on bonus

Benefits

• Global Work Flexibility: Experience the ultimate freedom of a digital nomad lifestyle with MDS. Our ‘office’ is wherever you are, offering unparalleled flexibility to work from home, at a café, or while globe-trotting, as long as you’re in sync with Eastern Time for key hours. This flexibility ensures you can balance personal and professional life seamlessly.
• Outcome-Driven Work Culture: At MDS, we prioritize results over rigid schedules. Manage your day according to your own rhythm, focusing on outcomes, not hours. This approach grants you the freedom to handle personal tasks or indulge in leisure activities without compromising work quality.
• Autonomous Time Management: Empower yourself with the autonomy to organize your tasks and schedule. We trust you to strike the perfect balance between work and personal life, fostering a healthy work-life integration.
• Elite Networking Opportunities: Engage with over 650 leading e-commerce entrepreneurs in our network. These interactions are more than networking; they are invaluable learning experiences, offering deep insights and the chance to forge lasting industry connections.
• Exclusive Event Access: Represent MDS at exclusive, high-profile events, providing unique opportunities for professional development. These events are gateways to new experiences, cultures, and a global professional network.
• Dynamic Community of Innovators: Immerse yourself in an environment brimming with driven, like-minded professionals. This vibrant community encourages continuous personal growth, innovative thinking, and an entrepreneurial spirit.
• Continuous Professional Development: Stay at the forefront of e-commerce trends and strategies within our ever-evolving community. Your journey with MDS ensures your professional development is always advancing.
• Impactful Work: Your role at MDS allows you to make a tangible impact on our members’ and community’s growth and success. This sense of purpose and visible impact adds a fulfilling dimension to your career, transcending traditional job satisfaction metrics.
• Work-Life Synergy: We embrace the synergy between work and life as essential to your overall well-being. Our culture supports a harmonious integration of both, leading to a more balanced and rewarding lifestyle.
• Apps and Tech: You love working with tools to support your abilities and aren’t afraid of digging into spreadsheets or learning new software from chatGPT to project management, you harness and grow with them.

Click Here to Apply

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