Executive Assistant

Job title: Executive Assistant

Job description: An Executive Assistant position with a company in the Mining industry is available through Robert Half for a determined individual who can take charge of maintaining a management team’s administrative tasks. You will play a critical role in supporting the ongoing operations of a growing company and be able to develop your detail oriented experience and relationships. This Executive Assistant opportunity is located in the Vaughan, Ontario area and is a short-term contract / contract / contract / temporary employment role.

Major responsibilities

– Independently manage and coordinate multiple calendars, appointments, etc.; prioritizing requests, troubleshooting conflicts, and making schedule recommendations to ensure smooth day-to-day engagements. Act as point of contact for internal and external stakeholders on matters relating to the Executive. Coordinate travel arrangements and any necessary changes (domestic and international) for the Executive. Receive and screen telephone calls and emails, answer questions, and obtain and provide information to save the Executive’s time. Assist in preparing documents and presentations which are highly confidential in nature. Organize and maintain the Executive’s correspondence and records, following up on pending matters with limited direction. Draft correspondence for Executive’s final approval. Communicate directly and on behalf of the Executive on matters as directed. Prepare reports, and assist with gathering, summarizing, and analyzing data. Prepare and reconcile expense reports, credit card statements, and reimbursements. Participate and/or lead various projects including continuous improvement of processes and systems. Other related duties as may be required.

• 5+ years of administrative experience, with experience supporting Executive(s). • Post-secondary diploma or degree in administration, business studies, or related field. • Self-starter, with a high level of attention to detail, and excellent problem-solving and follow-up skills. • Clear and concise oral and written communication skills with the ability to communicate easily and persuasively with all levels of the organization as well as external contacts. • Outstanding customer service skills, with a strong desire to assist others, and the ability to establish rapport and foster a team-based environment. • Excellent time management and organizational skills with the ability to prioritize, multi-task and adhere to deadlines in a fast-paced and constantly changing environment. • Ability to work independently with limited supervision and guidance. • Exceptional ability to handle extremely sensitive and confidential matters with a high level of professionalism, flexibility, discretion, judgement, diplomacy, tact coupled with a high degree of political acuity. High proficiency with Microsoft Office, Outlook, Teams, etc.; experience with D365 (ERP system) is an asset.

This is a great opportunity for you to take your career to the next level by directly supporting senior management in a dynamic firm with competitive compensation! If you are a driven individual who is passionate about growing your career as an Executive Assistant in a quality environment, we would love to hear from you! Contact us today!

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.

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Robert Half

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting,…

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