Executive Assistant

Job title: Executive Assistant

Job description: Job Description:

In order to ensure your application is received by NAIT for thorough review and consideration, please apply directly through our Careers site at

Please Note: This competition is limited to current salaried NAIT staff.

NAIT is currently seeking a highly skilled Executive Assistant to support our executive team. The ideal candidate will be detail-oriented, organized, and possess excellent communication skills, thriving in a dynamic environment.

Key Responsibilities:

• Manage and maintain the calendars of the President, CEO, and AVP, scheduling appointments and meetings efficiently.
• Handle phone calls, emails, and other correspondence, directing them appropriately.
• Organize and prioritize incoming requests and correspondence to streamline operations.
• Prepare reports, presentations, and other documents as required with precision and timeliness.
• Coordinate logistics for meetings, conferences, and events, including travel arrangements and accommodations.
• Maintain confidentiality and handle sensitive information with discretion and integrity.
• Collaborate effectively with various teams and external stakeholders to support organizational goals.

Skills & Abilities:

• Effective Communication: Strong written and verbal communication skills are crucial for liaising with internal and external stakeholders.
• Planning and Prioritization: Ability to plan, prioritize, and adjust workloads to meet organizational demands.
• Accountability: Holds self and others accountable to meet commitments, ensuring follow-up when necessary.
• Results-driven: Demonstrates the ability to achieve goals with high quality and organization in a fast-paced environment.
• Attention to Detail: Meticulous in work, capable of handling large volumes of information accurately and efficiently.
• Complex Problem Solving: Can navigate complex information and find creative solutions to daily challenges.
• Confidentiality: Maintains confidentiality with sensitive information and handles it with discretion and sensitivity.

Qualifications:

• Related post-secondary certificate or diploma.
• Minimum of 3 years of experience as an Executive Assistant or similar role.
• Equivalencies may be considered.
• Proficiency in Microsoft Office, email, and relevant software is required.

Remuneration: $54,716.74 – $72,497.88 annually, plus a comprehensive benefits package.

Please submit a resume and cover letter to be considered for this opportunity.

About NAIT

At NAIT, people matter.

We’re proud to have been named one of for 13 consecutive years. Developing an engaging, supportive, and rewarding work culture is something we take seriously. We know that people are our biggest asset – they are what makes NAIT a great place to work.

At NAIT, you are part of a community that makes a difference in the lives of students, staff and industry clients and partners. The NAIT culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability. We are committed to and are a proud partner of the and Pride at Work Canada. NAIT is committed to advancing equity and cultivating inclusion throughout the hiring process. We especially encourage applications from Aboriginal and Indigenous people, Black and racialized people, gender and sexually diverse (2SLGBTQIA+ and women) people, immigrants, and people with disabilities.

What we offer

We’ve created a benefits package that focuses on health and wellness, professional and personal growth, recognition, and work-life balance.

NAIT is a flexible workplace and depending on the nature of your role, you may request flexible work arrangements with respect to where and when you work, including being on-campus full-time, working off-site, or a combination of the two.

Employees also have access to excellent vacation time, paid time off between Christmas and New Year’s, a strong recognition program, learning opportunities, 2 annual all-staff professional development days and so much more.

Additional requirements

Applicants with education credentials earned outside of Canada who have not had them previously assessed should have their credentials evaluated by World Education Services or the (IQAS)

Accommodations

NAIT is an inclusive employer and strives to hire a diverse workforce. If you are contacted by us regarding a job opportunity, please don’t hesitate to contact us if you require any accommodation during the selection process. Please contact us via email at

We thank you for your application, however, only those selected for an interview will be contacted.

Click Here to Apply

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