Executive Assistant – Burnaby

Job title: Executive Assistant – Burnaby

Job description: Ausenco is a fast-growing company with big ideas. We redefine what’s possible in some of the world’s most complex projects and toughest environments. Delivering innovative, value-add consulting, project delivery, asset operations and maintenance solutions is what we do. From 26 offices in 15 countries, with projects in over 80 locations worldwide, we create sustainable outcomes for our people, clients and communities.

We are seeking an enthusiastic and tech-savvy Executive Assistant to join our team. This role will provide high quality administrative support to our Executive President, Global Consulting. To be successful in this role you must be an agile and collaborative team player with strong communication, planning and organizational skills. You will be the connector between the Executive President and the Global Consulting practice, and you thrive in a dynamic, fast-paced and innovative environment.

About the role

• Coordinating internal and external meetings and ownership of meeting management including logistics, taking meeting minutes, capturing action items, and preparing reports.
• Cross collaborating with various departments and business lines across the organization and supporting various operational or strategic process improvements or initiatives.
• Providing administrative support for business and strategic planning which may be complex in nature and, at times, confidential (financial reports presentation, etc.).
• Supporting the Executive President with all aspects of communications including townhalls, webinars, newsletters, announcements, and social media.
• Coordinating all domestic and international travel arrangements for the Executive President including organizing business visas where required.
• Tracking expenses and preparing expense reports.
• Building and maintaining strong internal and external relationships including responding to any inquiries in a clear and efficient manner.

Qualifications

About You

• 15+ years of administrative experience in a professional work environment supporting senior leaders and/or c-suite.
• Adaptable and proactive when faced with change and ambiguity and the ability to manage competing priorities under minimal direction or supervision.
• Strong attention to detail, accuracy, timeliness and ability to work in a fast-paced environment.
• Demonstrated ability to maintain discretion and strict confidentiality.
• Professional demeanor and ability to interact with clients, staff and management and embrace a collaborative and inclusive culture.
• Advanced skills in MS Word, Excel, PowerPoint, Outlook, Teams and other software specific to the role. Experience using Oracle is an asset.
• Experience working in a professional services or consulting firm is a strong asset.
• Spanish speaking is an additional bonus

Why Ausenco?

We support individual growth and aim to allow you to work in a way that plays to your strengths. Beyond a competitive remuneration package we offer:

Career advancement – Embark on a journey of continuous growth through technical training, mentorship initiatives, and networking opportunities

Work Life Balance – Experience the best of both worlds with our hybrid work model, allowing you to balance office days with working from home; and progressive parental leave benefits to foster family needs and professional life

Holistic approach to wellness – Take a proactive approach to your overall wellbeing. Access to confidential counselling, information services and a benefits program that supports your health & wellness

Accessible leadership team – Work with highly reputable industry leaders who value your contribution.

Our people don’t settle for the status quo. If you have an entrepreneurial spirit and want to help set a new standard in sustainability, we’ll help you find your place. This means working with you to develop a unique career path and skillset to match your ambition.

We’re proud of the work we do, and we do it within a culture that is open, honest, and cooperative. We have a history of attracting visionary people who embrace challenges and deliver creative solutions for every project, and your voice is an important part of the conversation.

As a global company we embrace and encourage diversity in its fullest sense – gender identity, gender expression, sexual orientation, age, experience, nationality, colour, language, religion, location, disability, education, skills, working styles and time availability. Our work environments are based on mutual trust and respect for the rights and opportunities of every individual.

#LI-Hybrid #LI-VL1

Join us and work a better way.

Salary range: $80,000 – $100,000 annually.

Expected Salary: Variation in salary is determined by factors such as qualifications, relevant years of experience, and prevailing market conditions for the specific role.

Click Here to Apply

Source: