Executive Assistant to the Vice-Provost, Equity & Inclusion

Job title: Executive Assistant to the Vice-Provost, Equity & Inclusion

Job description: The Office for Equity & Inclusion (OEI) consists of three separate but interrelated units: (1) Human Rights & Equity Services (HRES); (2) Indigenous Community Engagement; and (3) Equity, Diversity, Inclusion, and Accessibility. Reporting to the Vice-Provost, Equity & Inclusion (VPEI), the Executive Assistant will support the day-to-day business activities for the Office for Equity & Inclusion as a strategic team member.
Key Responsibilities

• Coordinate and schedule meetings, appointments, speaking engagements, conferences, etc. for the VPEI, AVPEI, and Director; Working closely with HRES’ Operations Manager to ensure a coordinated approach to office management and operational needs for the OEI.
• Respond to, redirect and/or resolve inquiries from the public, faculty, staff, and students, including inquiries of a highly confidential and sensitive nature. Liaise with, share, and request information from internal and external partners.
• Create the Office for Equity & Inclusion’s annual budget for review and approval. Complete quarterly and monthly budget reviews and forecasts. Present analyzed recommendations for reviews/approval and annual budget preparations. Manage and process all financial transactions.
• Research information for development and review of departmental policies and procedures, and update and maintain all relevant manuals if requested. Periodically research, analyze, prepare and compose reports, and other correspondence including confidential and/or personnel-related materials, memos, and various committee work.
• Provide support for the Elders in Residence & Traditional Knowledge Keepers program. Coordinate and manage special projects including logistics, planning, coordination, budget, communication, etc. of this program.
• Work with University stakeholders (HR, Finance, Legal, etc.) to create job descriptions, contracts, etc. Manage and maintain detailed and confidential office and departmental records ensuring accuracy and appropriate cross-referencing as required for audit purposes.

Note

Current Dalhousie University employees are encouraged to apply as internal secondments will be considered.

Due to operational requirements, the successful applicant is required to work in-person on campus.
Required Qualifications

• Undergraduate degree in a related field, plus approximately three to five years’ relevant and progressive experience (or equivalent combination of training and experience).
• Must have proven experience handling a broad range of administrative tasks including speech, correspondence, and report writing; and budget preparation and financial management.
• Must demonstrate strong judgement and have proven experience handling matters of a confidential and sensitive nature.
• Excellent interpersonal and communication (verbal and written) skills are essential, including the ability to work with, and support, a wide diversity of individuals, groups, and communities.
• Proven adaptability skills and ability to prioritize in a time-sensitive and shifting environment.
• A commitment to maintaining a learning/working environment that actively promotes and supports human rights and values inclusiveness, and diversity is essential.

Assets

• Previous experience in an academic environment.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core and leadership competencies (https://www.dal.ca/dept/leaders.html), in particular:

– Respect & Inclusion
– Adaptability
– Knowledge & Thinking Skills
– Communication
– Service
Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration

Applications from current university employees and external candidates are assessed concurrently. Current university employees, and those who self-identify as members of equity deserving groups as identified below will be given special consideration.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. We encourage all qualified candidates to apply, however preference will be given to candidates who self-identify as members of one or more of the following groups: Indigenous peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), other members of racialized groups, persons with disabilities, women, and persons identifying as members of 2SLGBTQIA+ communities. For more information check . we encourage candidates to self-identify.

Posting Detail Information

Number of Vacancies 1
Open Date 02/14/2024
Close Date 02/27/2024
Open Until Filled No
Special Instructions to Applicant
Quick Link for Direct Access to Posting

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents * Résumé / Curriculum Vitae (CV)
Optional Documents * Cover Letter

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