Finance & Administrative Coordinator

Job title: Finance & Administrative Coordinator

Job description: Part-time, Permanent Hybrid RoleSalary: $40,000.00 per yearBenefits:

• Employee assistance program
• Extended health care
• Paid time off
• Work from home

Apply via Indeed.com here:About The Brampton Arts Organization!champions Brampton’s diverse arts, culture and creative industries and advocates for the Brampton Artist. We work to build a thriving, confident, valued, and empowered creative scene by offering a range of programs, services and resources. In this, BAO is a key partner in fulfilling the City of Brampton’s strategic vision and Culture Master Plan. We are focused on providing programs and services in collaboration with inter-cross-sectoral partners.Who Are You?You believe in BAO’s mission to incubate, advance, connect, and advocate for Brampton’s arts, culture, and creative industries. You’re super organized and focused on details, you have experience working in finance and administration, ideally in the arts sector, and have passion for operations and coordination. You’re interested in how groups can work together effectively and considering how machines work on the back end. You are familiar with the arts ecosystem across the GTA and have lived experience engaging with arts’ organizations and individual artists but also with professional service providers, like lawyers and accountants. You have a deep curiosity for all the many ways art is made and supported and enjoy connecting with creative people.If you see yourself in this opportunity, we would love to have a conversation with you! Unsure? You can learn more about us by exploring our website (https://www1.brampton.ca/EN/Arts-Culture-Tourism/Cultural-Services/BAO/Pages/Welcome.aspx).Your Opportunity!The Brampton Arts Organization (BAO) is recruiting for a Permanent Part-Time, Hybrid Finance & Administrative Coordinator to provide comprehensive support to the BAO team and our service collaborators (Programming, Bookkeeping, Human Resources, Legal, etc.). This position offers a hybrid work arrangement and requires the right person to work three days per week, with one of those three days being on-site.For best consideration, please apply by April 14, 2024. We are hoping to fill this position by April 29, 2024, but our commitment to finding the right fit may require more time.Key Responsibilities:

• Support financial initiatives by participating in financial forecasting, assisting with the preparation of annual budgets, scheduling expenditures, analyzing variances, and initiating corrective action(s) at the direction of the Executive Director
• Process financial transactions and provide invoices when necessary
• Track accounts payable and accounts receivable
• Assist with reconciliation, financial forecasting, and the preparation of financial reports
• Assist with day-to-day bookkeeping
• Provide support with contracts with stakeholders by ensuring payments are received in accordance with the contract, monitoring key contractual dates, etc.
• Provide outstanding customer service by receiving and directing enquiries appropriately while adhering to all relevant policies and procedures; prioritize enquiries based on urgency/importance
• Create, maintain, and manage relationships with artists, cultural organizations, and institutions in Brampton and beyond
• Prepare and distribute reports, proposals, grant applications, presentations, and other correspondence
• Research and assist with the preparation of policies and procedures
• Maintain files and confidential records while keeping corporate compliance in mind
• Maintain BAO’s internal database and other web-based records in a timely manner
• Maintain detailed project documentation and ensure that all the necessary sign offs/approvals meet all relevant policy and confidentiality requirements
• Schedule meetings, events, travel, etc. as necessary (i.e., board meetings, Executive Director’s scheduling as needed, conferences, various travel arrangements, etc.); prioritize scheduling based on urgency/importance
• Collaborate with the Board Chair and Executive Director to prepare the agenda for monthly board meetings; distribute the agenda and other supporting documentation
• Attend monthly board meetings as Recording Secretary and take accurate meeting minutes in accordance with Robert’s Rules of Order
• Liaise between the Board of Directors and the not-for-profit’s legal counsel regarding various legal matters (i.e., compliance issues, legal documentation, seeking legal advice, etc.)
• Facilitate regular communication with board members and oversee the logistics for board meetings
• Work with various teams, stakeholders, and/or consultants and participate in meetings when required to implement projects and initiatives
• Other duties, as assigned

Land Acknowledgement:For thousands of years, Indigenous peoples inhabited and cared for this land, and continue to do so today. Brampton Arts Organization (BAO) is located on the Treaty Territory of the Mississaugas of the Credit First Nation, Huron – Wendat; Haudenosaunee. Brampton resides within Treaty 19 and is referred to as the Ajetance Purchase. BAO recognizes the Indigenous peoples whose names were not recorded have travelled through and cared for this territory from time immemorial. We acknowledge and respect that all life comes from the land and that we must also care for this land and all life that inhabits this land.We recognize the enduring presence of First Nations, Metis, Inuit on Turtle Island and strive to deepen our own understanding of the host Nations on whose territory we reside and we encourage all those that now call Brampton home to learn about the history and respond to the Truth and Reconciliation Commissions Calls to Action and the United Nations Declaration on the Rights of Indigenous Peoples. We are grateful for the opportunity to grow our families on this land and promise to care for the waters, the sky and all beings looking Seven Generations ahead.Equal Opportunity & Accessibility:The Brampton Arts Organization is an equal opportunity employer and welcomes applications from all interested parties. We do our best to remain informed and attuned to the imperative of fair and impartial treatment and prioritize opportunities for individuals from groups that have historically faced disadvantages in employment. We are also pleased to accommodate individual needs of job applicants throughout the recruitment and selection process in accordance with the Ontario Human Rights’ Code and the Accessibility of Ontarians with Disabilities Act, 2005 (AODA). If you require accommodation at any time throughout the process, please speak with the Hiring Manager.Working Hours

• Monday to Friday
• Weekends as needed (events)

Work Location: Hybrid remote in Brampton, ON L6X 1B7

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