Finance and Systems Administrator (Maternity Leave)

Job title: Finance and Systems Administrator (Maternity Leave)

Job description: Organization:

Vancouver Bach Choir

Deadline:

Jun. 19, 2021

Organization Description:

Now in its 91st season, the Vancouver Bach Choir (VBC) provides high quality training and performances of traditional and new choral works for all communities of all ages. With eight choral ensembles, the VBC is the largest choral group in Metro Vancouver and the only organization that provides choral singing and education to over 400 voices from kindergarten to adulthood. We are committed to offering choral education, and vibrant and culturally diverse choral experiences to its audiences.

As one of the largest choral organizations in Canada, the Vancouver Bach Choirs explore a wide range of repertoire from the past to the present with passion and commitment. Through its series of concerts presented at the magnificent Orpheum Theatre and throughout the lower mainland and points beyond, the organization continues to meet its mandate of choral education, as well as commissioning and performing works by Canadian composers alongside the world’s favourite symphonic choral works.

The adult choir, under the baton of Maestro Leslie Dala, celebrates its 91st season in 2021-22, while the children’s program celebrates its 37th year, ably guided by Music Director Marisa Gaetanne.

The VBC and VBCC work and make music on the unceded territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish) and Sel̓íl̓witulh (Tsleil-Waututh) peoples.

We are committed in our daily practice to question our own processes and advance ideals of diversity, equity and inclusivity. That includes opening our hiring process to anyone who feels passionate about choral music and contributing to a rich and diverse musical scene in Vancouver. Please use the description below as a reference point, but if you believe you have the aptitude and attitude to successfully add to our organization in this role regardless of meeting these guidelines exactly, we want to hear from you.

Website:

Job Description:

The VBC is hiring for a 6 month maternity leave contract for the Finance and Systems Administrator position. This position is 20 hours per week, working out of the VBC offices or remotely. The Finance and Systems Administrator is responsible for overseeing and maintaining the accounts receivables and payables, payroll and all other bookkeeping duties, as well as the maintenance of databases. Reports to the Executive Director and will also work closely with the Operations Coordinator and Board Treasurer.

Working hours are 20 hours per week with an anticipated start date of August 16th 2021 until March 1st, 2022. The successful candidate can choose to work a combination of in-person and remote hours as approved in consultation with the Executive Director. Offices are located in Heritage Hall and are fully accessible.

Responsibilities:

Accounting

Manage all accounts by liaising with treasurer on best accounting and legal practises;

Process all annual, quarterly and monthly filings with CRA, CADAC, ENTANDEM, BC Registries, BC Gaming, Worksafe BC, all funding agencies and insurance agencies;

Issue charitable tax receipts;

Record and manage all payables and receivables;

Prepare and execute monthly payroll;

Maintain monthly financial reporting with Simply Accounting and all bank reconciliations;

Prepare all documentation for annual audit;

Consult on annual budget preparation with treasurer and Executive Director;

Systems

Maintain Salesforce database;

Maintain and update fee and donor pages on website(s);

Liaise with Development Officer and Operations Coordinator as necessary;

Administer the registration and enrollment process for children’s and adult programs;

Liaise with event ticketing service providers.

Qualifications:

Previous bookkeeping experience, ideally a minimum of 1 -3 years

Completion of accounting/bookkeeping courses/certificates or equivalent experience

Knowledge of Simply Accounting

Knowledge of Salesforce CRM system an asset

Competency with Microsoft Office Suite products

Understanding of standard non-profit and charitable business practices

Familiarity with the non-profit work cycle

Previous experience preparing financial reports for board and staff members

Ability to work independently

Excellent communication and organization skills

Consistently efficient, accurate and organized, with strong attention to detail

Ability to learn and adapt quickly to new environments and tasks

How to Apply:

To Apply: Please submit a cover letter and resume as a single document PDF titled, “First Name_Last Name_Finance” (ex. Nina Horvath Finance) via e-mail to Nina Horvath at .
Please submit your application no later than June 18th. Interviews will be conducted the week of July 5th via Zoom.

Remuneration:

$2100 per month

Contact Name: Nina Horvath
Contact Email:
Contact Phone: (604) 872-8789

Click Here to Apply

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