Finance Clerk

Job title: Finance Clerk

Job description: Company Description

One of Canada’s Best Diversity Employers and Greater Toronto’s Top Employers for many consecutive years, William Osler Health System (Osler) provides a safe and supportive health care network to grow your career. Osler is nationally recognized for its commitment to patient safety and is Accredited with Exemplary Standing, the highest rating a Canadian hospital can receive. As a major Ontario hospital system, and home to some of the biggest specialty and emergency departments in the country, Osler serves the 1.3 million residents of Brampton, Etobicoke and surrounding communities. We are proud to offer you incredible exposure to best-in-class health care delivery and challenging hands-on opportunities to stay at the top of your game.

A hospital system built for and by the community, we continue to expand our services to meet the needs of a growing population, creating opportunities for increased hands-on skills development, cross-department training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of patient-inspired health care without boundaries.

At Osler, we invest in careers that go beyond where health care professionals like you can achieve their goals and find deep personal and professional fulfillment. Join our team today!

Job Description

The Finance Clerk’s role will be split evenly between accounts payable and accounts receivable in a high volume, fast-paced, computerized, dynamic and large hospital environment. For accounts payable, the successful candidate will be responsible for verifying payment authorization, signatures, contracts and purchase orders for the purpose of processing invoices for payment. With accounts receivable, the role will be responsible for hospital billings, collections and related clerical support including OHIP, insurance, government (WSIB, federal government, other province billing) and other patient and sundry billings as required.

Accountabilities:

• Verify payment authorization, signatures, contracts and purchase orders for the purpose of processing invoices for payment
• Calculation of taxes, price, quantity and receiving discrepancies (follow up on all discrepancies to ensure timely payment of invoices and cheque requests)
• Weekly cheque runs including matching back up with vouchers, obtaining appropriate authorizations and filing
• Monthly review of purchase order accruals and open invoices
• Vendor statement reconciliations
• Maintenance of vendor dictionary
• Preparation of year-end accruals and assist auditors in review of accounts
• Liaison with all levels of management, vendors, central buying office and support staff
• Perform all accounting functions related to billing, adjustments and collections for all types of hospital related
• revenues including OHIP, insurance, WSIB, federal government, other province, preferred accommodation, chronic/alternate level of care, ambulance billings, devices, telephone and other patient and sundry billings on a timely basis
• Meeting departmental targets for assigned accounts (collections, payment processing and claims)
• Direct contact with patients for follow up and discussion of hospital charges
• Creating and processing of transaction batches in Meditech for charges, receipts, refunds and adjustments
• Reconcile daily cash receipts with daily system summary and prepare monthly spread sheets
• Collection and system update of patient demographic and insurance information
• Work with patients and families in a compassionate manner to resolve billing issues and request payments for hospital services
• Coverage of all other finance clerk tasks as per operational requirements
• Assignment of additional projects/duties from time to time as required (e.g. claims, mails, invoice printing)
• Closing/running month end reports
• Verify and prepare a monthly cheque requisition for all patient refunds
• Manages large transaction volumes while maintaining high attention to detail and accuracy
• Provides excellent customer service to vendors, volunteers and other internal and external stakeholders, using appropriate communication methods to respond in a timely, helpful and courteous manner
• Works closely with other team members to coordinate responsibilities and prioritize tasks, ensuring all key deadlines are met
• Promotes knowledge sharing and continuous learning within the team
• Cross trains co-op students and/or team mates, and reviews their work to ensure accuracy
• Other related office and accounting duties as assigned

Qualifications

• Completion of two year post secondary education in a related field (i.e. accounting diploma/certificate)
• Intermediate math and accounting knowledge (Level l Financial and Cost Accounting completed)
• Minimum two years experience with computerized accounts receivable, billing and collections role processes in a fast-paced large organization required
• Minimum two years experience with computerized accounts payable and accounts receivable processes in a fast-paced large organization required
• Experience in integrated accounting systems (Meditech preferred)
• Advanced working knowledge of Excel and other Microsoft Office products including Outlook required
• Proven success in handling high volume of calls with a sense of urgency
• Knowledge and understanding of legal policies, procedures, by-laws, regulations and legislation
• Applies professional judgment and problem-solving skills to identify issues and deficiencies, resolve basic issues to patient’s/client’s satisfaction, and escalate appropriate matters to supervisor
• Demonstrated excellent analytical skills, effective communication skills both written and oral as well as technical
• Excellent attendance, punctuality and work record
• Excellent keyboarding skills required (alphanumeric) – 60/wpm
• Enthusiastic, positive, solutions-focused with a ‘can do’ attitude, able to work independently and in a team
• Strong organizational skills, commitment to meeting deadlines, ability to prioritize and attention to detail
• Must be able to accomplish tasks within strict deadlines
• Must demonstrate Osler’s Values of Respect, Excellence, Service, Compassion, Innovation and Collaboration
• Must be able to travel between and work at all Osler sites as required

Additional Information

Currently days (subject to change in accordance with operational requirements)

Salary: 2022/2023

Minimum: $24.37 per hour

Maximum: $25.76 per hour

Internal application deadline: November 17, 2023

Osler values inclusivity and diversity in the workplace. We welcome and encourage applicants from diverse backgrounds. We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act. If you require an accommodation at any stage of the recruitment process, please notify Human Resources at .

While we thank all applicants, only those selected for an interview will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose.

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