Finance Officer

Job title: Finance Officer

Company: Youth Services Jeunesse

Job description: About YSB

Founded in 1960 and a community leader in Ottawa, the Youth Services Bureau of Ottawa (YSB) is one of the largest and most comprehensive non-profit agencies serving and empowering youth in this community. More than 350 caring professionals work from 20 locations across the city to deliver a vast range of programs and services that support at-risk youth and their families. YSB is a multi-service agency that provides services in French and English in employment, health and housing, mental health, youth engagement and youth justice. We work in partnership to develop, deliver and advocate for better conditions, services and opportunities for youth and families. We receive funding from the Province of Ontario, the City of Ottawa, the United Way, and generous private donors.

What we offer

• A values based agency that believes in and supports inclusion, diversity, accessibility and client empowerment
• A community based organization that provides services to over 2500 local youth and families each month
• Working in a dynamic team
• An environment that encourages continuous learning by offering professional development and training opportunities
• Comprehensive health benefits and defined benefit pension (CAAT) for eligible full time and part time employees

Finance Officer

Classification: Pay Grade 4 Date: April 27, 2021

Reports to: Controller
Closing Date: May 12th, 2021
Position: Full time permanent
Competition-21-047

Job Summary:

The Finance officer assists in the preparation of monthly financial statements in accordance with the policies and directives established by the Board and within Generally Accepted Accounting Principles.

Principal Duties:

Accounts Receivable

• Create and distribute receivable invoices and debit notes
• Maintain accounts receivable customer files and records
• Verifies and enters receipts for payment of invoices
• Reconciles accounts receivable module with control account; reviews aged accounts receivable on a regular basis
• Discuss and follow-up on outstanding invoices

Bank Entries

• Verify cash receipts for YSB and the YSB Charitable Foundation and prepare bank deposits
• Record deposits into SAGE 300
• Assist in the preparation of monthly bank reconciliations for YSB and the YSB Charitable Foundation

Payroll

• Assist with the preparation of payroll for Employment participants in Sage 300

Financial Statements

• Process journal entries, budget transfers and other related adjustments to the accounting system
• Assist in the preparation of monthly financial statements for YSB programs and projects and the YSB Charitable Foundation
• Interpret and post data from third party accounting system for the Housing programs
• Prepare general ledger reports and other financial reports
• Produce various reports for senior management to review

Analysis

• Monthly and/or quarterly reconciliation of various balance sheet accounts
• Provide reports and assist in the preparation of the annual budget for the organization
• Provide analysis of revenue and expenses when required

Audit

• Assist in the preparation of year end reports and schedules
• Assist in preparation of audit working papers, for YSB and the YSB Charitable Foundation
• Assist in the preparation of audited financial statements, including project audit reports

Other

• Provide assistance to Accounts Payable as required
• Some duties may be realigned to ensure proper control and segregation of duties
• Some duties may be temporarily and periodically realigned to allow backup to other positions
• Other duties as required and assigned
• Follows safe work practices as established by the YSB and the Program.

Job Specifications/Qualifications:

(The qualifications are appended to the job description and are not intended to be part of the job description)

• Diploma or degree in accounting/ bookkeeping
• 4 years of related job experience; Non-profit experience would be considered an asset
• Good knowledge of accounting principles
• Intermediate to advanced proficiency in Sage 300, Microsoft Excel and Office 365
• Ability to communicate with a diverse group of internal and external individuals
• Must possess a high degree of attention to detail and organization
• Good analytical, decision-making and problem solving skills
• Ability to work independently in a fast-paced, multi-tasking environment with minimal supervision
• Oral and written fluency in English essential; Oral fluency in French will be considered an asset
• Knowledge and expertise in computerized systems

Disclaimer:

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required.

TERMS OF EMPLOYMENT:

YSB values diversity. We are committed to building a workforce that reflects the diversity of our community.

Accommodation will be made available for applicants with a disability throughout the hiring

process. Applicants must make their needs known in advance.

All interested candidates are encouraged to apply. In the event a qualified candidate is not found, candidates that do not meet the qualifications indicated on the posting may be considered.

Expected salary:

Location: Ottawa, ON

Job date: Sat, 01 May 2021 03:22:43 GMT