Fleet Administrator

Job title: Fleet Administrator

Job description: Company Overview:

Our client, located in Oakville, a leading organization in the construction sector, is currently hiring a Fleet Administrator to join their team.

This position offers the opportunity to play a pivotal role in ensuring the smooth operation of motor vehicle fleet operations.

Responsibilities:

Administration:

• Assist in administrating and coordinating motor vehicle fleet operations.
• Understand and adhere to OSHA and fleet-specific regulations, licensing, registration, and reporting requirements.
• Maintain additional administrative functions on an ongoing basis, including filing, shop work orders, and all third-party billing.

Maintenance and Vehicle Safety:

• Coordinate repairs and preventative maintenance scheduling to support fleet vehicle availability requirements.

Reporting and Monitoring:

• Produce documents, reports, and presentation materials for departmental use.
• Ensure proper record management and develop analytical reports.
• Conduct data entry, collection, analysis, and reporting.
• Maintain and monitor all performance Key Performance Indicators (KPIs).

Customer Service and Communication:

• Provide effective and accurate communication between internal departments, corporate, service providers, and third-party vendors.
• Receive all incoming requests, determine priority of response, and direct inquiries to appropriate departments.
• Manage and appropriately prioritize all email and mail correspondence in a timely manner.

Requirements:

• Bachelor’s degree in Business Administration, Logistics, or related field preferred.
• Proven experience in fleet administration or related roles.
• Strong understanding of regulatory compliance and reporting requirements.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent communication and interpersonal skills.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Detail-oriented with strong organizational skills.

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