General Management Assistant

Job title: General Management Assistant

Job description: At Desjardins, we believe in equity, diversity and inclusion. We’re committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we have zero tolerance for discrimination of any kind. We believe our teams should reflect the diversity of the members, clients and communities we serve.

If there’s something we can do to help make the recruitment process or the job you’re applying for more accessible, let us know. We can provide accommodations at any stage in the recruitment process. Just ask!

Job Level NV-06

The incumbent supports the general manager and all managers of a large caisse in carrying out various administrative support and secretarial tasks. Activities include overseeing the planning and coordination of management activities.

General Information on the Position

Main Responsibilities

Manage and follow up on the general manager’s schedule, phone calls, emails, and mail, based on established priorities. Process a variety of requests according to general instructions.

Consult, consolidate, and assemble documents of a strategic nature. Establish priorities and make the recommendations required for delivering these documents.

Coordinate the delivery of various files to the Management Committee, Board of Directors, Board of Supervision, Board of Ethics and other committees.

Prepare for and attend various meetings, including those of the Management Committee and the Board of Directors. Take minutes and follow up with any business that arises.

Participate in organizing logistics for various events (e.g. team meetings, committees, general meetings, training courses, telephone conferences, travel, public relations activities).

Provide support in coordinating internal caisse communications (e.g. employee meetings, annual general meetings, special meetings).

Perform various internal management administrative tasks (e.g. tracking sales, maintaining the scorecard, monitoring expense accounts, managing inventory and equipment, conducting performance evaluations).

Manage documents and update records related to general management (e.g. filing, purging and storage) in accordance with current practices and regulations.

Perform various secretarial duties including drafting, formatting, updating, creating and revising the language of information documents for the general manager.

Support the general manager in retrieving information, carrying out business processes and using information systems.

Other working conditions

Workplace : The work arrangement for the position is full-time on-site work #LI-Onsite

Number of jobs available : 1

Qualifications

Trade school diploma in a related field

A minimum of 4 years of relevant experience

Please note that other combinaisons of qualifications and relevant experience may be considered

For vacant positions available in Quebec, please note that knowledge of French is required

Specific knowledge

Knowledge of French spelling and grammar

Understanding of the philosophy and fundamentals of financial services cooperatives

Knowledge of service standards

Standing alone

Professionalism and attention to detail

Desjardins Cross-sector skills Action oriented, Customer Focus, Differences, Nimble learning

Key competencies for the job Communicates effectively, Plans and aligns, Situational adaptability

Work Location Caisse Desjardins de Saint-Martin de Laval

Trade Union Non Syndiqué

Unposting Date 2022-07-28

Job Family Administration (FG)

Desjardins Group is the largest cooperative financial group in Canada, and one of the largest employers in the country. It offers a full range of financial products and services and is home to a wealth of expertise in property and casualty insurance, life and health insurance, wealth management, services for businesses of all sizes, securities brokerage, asset management, venture capital, and secure, leading-edge virtual access methods.

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