General Manager

Job title: General Manager

Job description: Open Ears Festival of Music and Sound, Kitchener, ON
General Manager – Job Posting
Part-time – Hours depend on festival and administrative needs

Compensation: $19,500 (+HST if applicable)

Primary Responsibilities of General Manager:

Administrative & Financial:

• Manages all administrative requirements, including but not limited to: maintain chart of accounts and ensure all revenue and expense items are assigned correct accounting codes, monthly bank reconciliation, cash flow projections, liaise with bookkeeper to prepare for year end audit, preparation of year end files to be passed to auditor, liaise with auditor to reconcile any questions or discrepancies, liaise with business banking representative to ensure authorized signing authority is accurate as changes occur, liaise with Canada Revenue Agency on items relating to annual tax filing, HST filing, Registered Charity Status filing, prepare T4A’s for paid employees, as required
• In collaboration with Artistic Director, prepare an annual operating budget for Board of Directors approval
• Based on artistic outline(s) supplied by Artist Director, take a lead role in preparing annual grant applications, ensuring all applications are submitted by deadlines outlined, and ensuring all final reports are completed and submitted as required

Governance and Leadership:

• Works to support Board of Directors to successfully fulfill their governance and fiduciary responsibilities, including but not limited to preparation for monthly meetings, Annual General Meeting (meeting minutes, meeting agenda, AGM Notice of Meeting), as required, maintain governance records (Directors terms, signing officers), file updates for Province of Ontario Incorporation compliance, file updates to Canada Revenue Agency for registered charitable status
• Positively contributes to a constructive relationship with and between Board of Directors, Artistic Director and other parties (funders, sponsors, partners, artists, suppliers) at all times
• Contributes in a meaningful manner during planning for strategic and vision reviews, as required

Operations & Artistic:

• Works collaboratively with Artistic Director as deemed appropriate or required
• Issues artist contracts as per negotiations between Artistic Director and Artist
• Works with the Artistic Director on timelines (advertising and promotion) in preparation for festival launch
• Manages venue reservations, hotel and travel requirements, hospitality requirements, as required, based on Artistic Director negotiations with artists
• Coordinates with Artistic Director the participation of other local arts organizations
• Coordinates the hire of all additional Festival personnel and volunteers, as required

Marketing & Public Relations:

• Works collaboratively with Artistic Director to create and develop the marketing and communications plan for the Open Ears Festival
• Works collaboratively with Artistic Director in developing creative copy for festival promotion (festival guides, web copy), special events, annual giving drives and other announcements, as required

Requirements: Qualifications:

• A proven track record in administrative leadership and event management. Festival management experience will be a definite asset.
• Experience in planning, organizing, financial management, and governance
• Experience managing budgets, and providing financial updates and analysis
• Experience in writing and applying to grants for not-for-profit organizations

Characteristics:

• Detail oriented and organized
• Creative thinker, excellent problem solver, ability to work under pressure and time constraints
• Exceptional at relationship management and building. Demonstrates the ability to confidently, sensitively and effectively manage relationships with community members, partners, festival attendees, board members, colleagues and artists both locally and internationally
• High-level communicator, orally and in writing, at all levels
• Energy, persistence and effectiveness in realising the vision of Open Ears.

Additional Info: About Open Ears:
Open Ears Festival runs annually the first week of June. We strive to create unique concert experiences and disrupt our audience’s conceptions of what ‘music’ is, or what it can be. We present an eclectic range of music from indie classical to electroacoustic to sound installations. The festival explores the theme of integrating community through the use of unexpected musical settings. By using unusual venues – the central City Hall Square, canoes on the lake of Victoria Park, the basement of an historic hotel – to present an eclectic range of music, from indie classical and electroacoustic to musique actuelle and sound installations, we invigorate the imagination and open doors to new ideas.

We create a visionary mix of local, national and international artists, and our concerts have featured everything from traditional ensembles such as string quartet, orchestra and choir to turntable art, multi-media, anachronism and dance. We disrupt accepted norms, by presenting concerts indoors and out, whether in traditional concert halls, churches or alternative spaces, like abandoned buildings and parkades.

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