Governance Officer – Finance

Job title: Governance Officer – Finance

Company: Sunnybrook Health Sciences Centre

Job description: Apply for position Governance Officer – Finance (100) Toronto, ON, CA Posted: 4/23/2021 2:54:15 PM

Department: Finance

Reporting Relationship: Vice President, Chief Financial Officer

Sunnybrook Health Sciences Centre is inventing the future of health care with a focus on trauma, cardiac, stroke, high-risk pregnancy, newborns, cancer, and brain sciences. Sunnybrook Foundation exists to raise awareness and the funds required to ensure that Sunnybrook achieves its mission.

The Governance Officer works in close collaboration with the Vice President, Chief Financial Officer to support the governance and finance functions as well as senior volunteers in the following areas: Board of Directors; Board committees; Governing Council; and the orientation and engagement of new leaders. The Governance Officer will strive to ensure that all Foundation volunteers enjoy a meaningful experience that results in the Foundation becoming a volunteer destination of choice.

Key Responsibilities:

Board & Committee Support:

• In accordance with the Foundation’s by-laws, facilitate the scheduling and coordination of board and committee meetings, development of annual agenda, delivery of notice of meetings, monitor quorum requirements, and tracking of attendance
• In consultation with the lead person for each committee, draft agendas, book meeting rooms and catering/equipment needs, gather required materials, and prepare and distribute meeting packages. Provide support to the board and committees in the development of materials for future meetings.
• Attend board and committee meetings and provide assistance to board/committee members. Transcribe minutes of board/committee meetings, and identify and follow-up on action items. Prepare reports to Hospital Board.
• Communicate with, respond to queries, and provide support to board and committee members in between meetings.
• Maintain the tenure and timelines related to each board and committee member for succession planning purposes.
• Provide governance related information and materials to the individual(s) responsible for Hospital governance.
• Clean up and maintain network drives where central files and documents are maintained for board and committee meetings.

Annual General Meeting:

• Develop a work-back schedule to address all matters relating to the AGM at the appropriate time of the year.

• In preparation for the Annual General Meeting (AGM), arrange support from the Events and Stewardship teams to support the implementation of the AGM. Maintain the biography of existing and prospective board members
• Facilitate specific details leading up to the AGM, including the development of speaking notes and presentations.
• Attend the AGM, transcribe minutes of the meeting, and identify and follow-up on action items. Facilitate all documents relating to the Annual Organizational Meeting.

Volunteer Resources:

• In conjunction with the Vice President, Chief Financial Officer, provide ongoing support to senior management in the area of volunteer development through the implementation of a volunteer management strategy that includes onboarding, orientation, signing confidentiality agreements, providing parking passes, arranging hospital tours, and supporting committee placement. Facilitate volunteers having access to information required for board and committee meetings.
• Annually update documents and assist in the execution of a volunteer orientation process that introduces new board/committee members to the Foundation.
• Assist in the monitoring of volunteer groups to measure the cultural, gender, age, and diversity of business experience.
• Assist in the development of annual board evaluation surveys, prepare survey for distribution, and assist in the collection and summarization of data to respond to feedback.

Support to Finance and Human Resources Team:

• Support the Vice President, Chief Financial Officer as required, coordinates meetings, duties/projects, follow-up action, and briefing notes
• Coordinates internal and external meetings for the Finance team
• As required, provide support to the People Specialist to support recruitment activities and special projects, etc.
• Review and preparation of correspondence and reports
• Respond to internal and external inquiries regarding correspondence, reports and presentations
• Performs other administrative duties as assigned

Skills & Abilities Required:

• Strong interpersonal skills with the ability to develop and foster relationships
• Ability to interact with and respond to different types of volunteers
• Highly organized with strong attention to detail and awareness of deadlines
• Absolute discretion and the ability to maintain confidentiality
• Professional, mature demeanor and high level of diplomacy
• Ability to handle stressful situations in a calm and controlled manner
• Excellent verbal and written communication skills.
• Minute taking and transcription of minutes is required
• Ability to work within a team and independently on projects
• Ability to multi-task, solve problems and be results-oriented

Job Requirements:

• Post-secondary education in business, office management or related field or equivalent experience

• Solid experience with board administration and providing senior level support to Executives, Boards and Committees

• Minimum of 5 years professional experience in a senior administrative position, preferably working with diverse stakeholders in a not-for-profit, governance or volunteer resources role
• Experience with the onboarding of volunteers
• Strong computer skills, including advanced level of proficiency in MS Office, in particular Word, Excel, and PowerPoint.
• Experience with Zoom and or Microsoft Teams.
• Awareness of various database systems
• Working knowledge of Raiser’s Edge and SharePoint would be an asset

Sunnybrook Foundation is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodations for disability during any stage of the recruitment process, please indicate this in your cover letter.

To apply, please send your resume and cover letter to Foundationhr@sunnybrook.ca or through Indeed.ca

We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted.

Sunnybrook Foundation is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for disability during any stage of the recruitment process, please indicate this in your cover letter.

Sunnybrook Foundation is strongly committed to inclusion and diversity within its community and welcomes all applicants including but not limited to: visible minorities, all religions and ethnicities, persons with disabilities, LGBTQ persons, and all others who may contribute to the further diversification of ideas.

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Expected salary:

Location: Toronto, ON

Job date: Sun, 25 Apr 2021 22:48:08 GMT