Health Information Clerk – Admitting & Registration

Job title: Health Information Clerk – Admitting & Registration

Job description: Req ID: 111312
Location: Western Zone, Soldiers Memorial Hospital
Company: NSHA
Department: IMIT HIS Admitting & Registration SMH
Type of Employment: Permanent Hourly PT (60% FTE) x 1 position(s)
Union Status: Admin Professionals NSGEU
Posting Closing Date: 5-Jul-21

Applications are accepted until 11:59 PM on the Closing Date.

Nova Scotia Health Authority is the largest provider of health services in Nova Scotia. We are over 22,000 employees who provide health care and support services in hospitals, health centres and community-based programs throughout Nova Scotia.

Nova Scotia Health Authority provides health services to Nova Scotians and some specialized services to Maritimers and Atlantic Canadians. We operate hospitals, health centres and community-based programs across the province. Our team of health professionals includes employees, doctors, researchers, learners and volunteers that provide the health care or services you may need. This is accomplished across four geographic management zones which are responsible for the operation of acute care health centres and the provision of a variety of inpatient, outpatient services including academic, tertiary, quaternary care and community based programs and services including continuing care, primary health care, public health, and mental health and addictions.

Responsibilities

Responsible to the Health Information Services Manager, Western Zone and the Assistant Manager, the Health Information Clerk performs all functions related to Health Information Services, including but not limited to communications, patient registration, health records and general office duties. Job activities and the amount of time assigned to each activity differ among positions based on the site needs and operational requirements.

The duties may include, but not be limited to:

• Admitting/Registration – e.g. processing of patient information, admission, transfer and discharge of patients
• Emergency/Registration – e.g. Processing of patient information, etc.
• Health Records – e.g. release of information, correspondence, filing, assembly of charts
• Switchboard – e.g. main switchboard and patient phone line, code phone, fire alarm, paging system

The Health Information Clerk ensures that the principles and practices that guide our work such as the mission, vision, values, expected behaviors, the leadership philosophy, organizational health, population health, ethics, safety, quality, partnerships and interprofessional collaboration are integrated within the services they provide and through the messages they deliver.

Qualifications

• Grade 12 or equivalent required
• Graduate of a recognized office administration program or equivalent experience required
• Medical Terminology course or working knowledge gained through recent and relevant experience required
• Previous experience in an office environment preferred
• Experience or training in MEDITECH modules applicable to Health Information Services, i.e. Admission (ADM), Medical Records (MRI) and Electronic Medical Records (EMR) preferred
• Computer proficiency including email, internet and ability to work within Microsoft Office
• Data entry skills
• Demonstrated communication and conflict resolution skills
• Demonstrated interpersonal, collaboration and teamwork skills
• Demonstrated commitment to customer service
• Demonstrated attention to detail
• Demonstrated planning, organizing, prioritizing, time management and attention to detail skills
• Demonstrated accountability, initiative, and ability to work independently
• Demonstrated ability to maintain confidentiality
• Demonstrated commitment to ongoing learning and professional development
• Commitment to promoting a culture that supports safety, ethical practices and organizational health
• Travel may be required
• Competencies in other languages an asset, French preferred

PLEASE NOTE: Applicants relying on education and experience equivalencies must clearly state such equivalencies in their cover letter, resume, or application. Additionally, candidates will not be considered for an interview if applications are incomplete or are missing information.

Hours of Work

Permanent part-time (60%) position; 42 hours biweekly

Salary Information

$20.0923 – $21.913 hourly

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. Typically interviews are held within three to four weeks of the closing date.

Successful external applicants will be required to submit the below documents and assume any associated costs as a condition of employment. Additional documentation such as banking & proof of identity will be included in your offer letter.

• Criminal Record Check
• Proof of education & training certifications
• Proof of any additional required qualification
• Valid registration with the relevant licensing body
• Submission of immunization record along with health assessment documentation
• Proof of SIN number

Hiring Process will depend on the timeliness of delivering the above. This is a Admin Professionals bargaining unit – NSGEU position. Preference is given to bargaining unit employees for unionized positions. Nova Scotia Health Authority is proud to provide a smoke free and scent free environment. Only online applications are accepted.

Nova Scotia Health Authority (NSHA) is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. Our priority groups are Aboriginal People, African Nova Scotians, Persons with Disabilities and Recent Immigrants. Members of these groups are welcome to apply and self-identify if they wish to be considered under our Employment Equity policy.

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