Indexing Clerk B – Health Information Services

Job title: Indexing Clerk B – Health Information Services

Job description: ​Req ID: 168474

Company: Nova Scotia Health

Location: Central Zone, Joseph Howe Centre

Department: IMIT Health Records CZ

Type of Employment: Permanent Hourly PT (50% FTE) x 1 position(s)

Status: NSGEU Admin Professionals Position

Posting Closing Date: 23-Nov-23

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there’s a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you’ll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out to see why more people from across the globe are moving here.

About the Opportunity

Reporting to the Assistant Manager of Health Information Services, the Indexing Clerk (IC) is responsible for ensuring that all patient documentation are prepped, scanned and indexed into the electronic OneContent based on established policies and procedures with the highest level of quality possible. The IC minimizes duplicate records, overlap entries and performs data integrity activities. The IC is also responsible for scheduled chart pulls, processing incoming mail and reconciliation of patient visits as per department policy. Capable of performing all duties identified as Major Responsibilities in an accurate and timely manner ensuring patient information is available for ongoing clinical care within 24 hour processing of discharged visits. The HIS department operates 7 days a week. The responsibilities of this role include lifting up to 20lbs.

About You

We would love to hear from you if you have the following:

• Grade XII plus one year related experience OR graduate of a recognized one year office, admin, or business course
• Medical Terminology course considered an asset
• Experience using OneContent is preferred
• Demonstrated knowledge of Department of Health/Canadian Institute of Health Information requirements an asset
• Previous Health Care experience of preferred
• Proven ability to organize workload independently, meet timelines and deadlines
• Knowledge of various computer software programs
• Strong communication and interpersonal skills and the ability to communicate effectively with staff, other professionals, patients and families
• Accuracy and attention to detail
• Excellent computer and keyboarding skills
• Ability to function independently as well as a team member
• Competencies in other languages an asset, French

PLEASE NOTE: Applicants relying on education and experience equivalencies must clearly state such equivalencies in their cover letter, resume, or application. Additionally, candidates will not be considered for an interview if applications are incomplete or are missing information.

**A skills test may be administered as part of the selection process**

Hours

• Permanent part time position; 50%, 35 hours bi-weekly
• Includes days, evenings, nights and weekends

Compensation and Incentives

$20.09 – $21.91 Hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.

Once You’ve Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

​This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

Preferred candidates must be able to demonstrate proof of primary series of COVID -19 vaccine at time of hire.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

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