Invoicing and AR Coordinator

Job title: Invoicing and AR Coordinator

Job description: Company Description

We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 98,000 employees operate a network of 2,650 offices and laboratories, working together to enable a better, safer and more interconnected world.

Job Description

This position is the subject matter expert in invoicing and Account Receivable (AR) related functions providing oversight, support and training for the invoicing team, ensuring accurate and timely invoice issuance and payment application. Must be capable of multi-tasking to meet the operational needs of working with multiple managers and assignments simultaneously.

• Oversees invoice issuance for all Geochemistry sites across Canada.
• Is the subject matter expert in activities relating to invoicing and payment application, providing training and guidance to the invoicing team on related matters.
• Generates, edits, proofreads and finalizes invoices using accounting software (BOSS) and Laboratory Information Management System (LIMS)
• Prints final invoices and distributes to clients’ accounts payable contacts.
• Ensures a 24-48-hour TAT on all invoices.
• Generates monthly aging report and distributes customer statements.
• Controls and reports all Canadian Geochemistry invoicing activities including review prior to release to clients ensuring 100% billing accuracy.
• Answers to clients’ inquiries and resolves any invoicing discrepancies.
• Follows all required accounting principles and rules as define by the SGS Finance department.
• Issues credit memos as required for approval by Site Operations Manager and the Director of Finance for credit memo’s greater than $5000.
• Provides detailed investigation of each credit memo for root cause analysis and prevention from repeating in future.
• Supports monthly spot audit by providing back-up supporting documents to internal auditor.
• Provides invoice detail to Head Office AR to resolve unapplied payments including credit card payment reconciliation.
• Ensures the cost string of each transaction is accurate.
• Ensures all pass-through expenditures are captured for charge-back to client prior to month-end and invoicing.
• Collaborates with Site Operation Managers for on-time submission of Inter-Branch Debit notes.
• Organizes and submits monthly AR accruals, internal revenue transfer and General Ledger reclassifications.
• Provides adequate training to others when delegated.
• Maintains electronic document storage including scanning and sending copies to head office.
• Arranges travel and accommodation reservations as required.
• Assists with organizing team building events.
• Arranges luncheons, meetings and client functions, and co-ordinates attendees.
• Supports with Switchboard duties (at some locations)
• Provides mutual back-up support to other administrative staff as required.
• Opens and reviews CAPA’s as necessary and signs off on related reports and corrective actions.
• Is familiar with location of all Quality System information and standard operating procedures and provides materials to personnel in training.
• Assists in creating a team approach and spirit whenever practical, using available technical resources of knowledge and experience.
• Promotes the capabilities, facilities, personnel and experience of SGS Canada
• Instigates and oversees continuous improvement projects for the department
• Ensures full compliance with the companies Health and Safety, Code of Integrity, and Professional Conduct policies
• May be assigned special or ad hoc projects, periodically

Qualifications

• A minimum of a high school diploma (or equivalent) is required.
• Minimum of 3 years’ experience in invoicing and accounts receivable in laboratory setting.
• Post-Secondary education in a Business-related field is an asset.
• Knowledge of Oracle BOSS application is an asset.
• Excellent business service consulting skills.
• Must be able to read, understand and follow work instructions in a safe, accurate and timely manner.
• Candidates must be proficient in using various types of computer software (Word, Excel. PowerPoint & Outlook).
• Must have strong working knowledge of accounting principles.
• Proven ability to manage and coordinate multiple activities in a fast-paced, highly professional environment.
• Candidates must demonstrate excellent verbal and written communication skills including grammar and composition.
• Ability to work well with others & independently.
• Proven time management skills and a strong attention to detail.
• Works well under pressure.
• Extended hours may be required from time to time.
• Travel to other SGS locations or client locations may be required from time to time.
• Ensures full compliance with the company’s Health & Safety, Code of Integrity, and Professional Conduct policies.

Additional Information

Salary: $22 – $25 per hour

Some benefit highlights:

• 80% coverage Health, Dental and Vision
• Paid time off
• RRSP Program Eligibility

Schedule:

• Monday to Friday

SGS Canada is an equal opportunity employer, and we are committed to achieving greater accessibility by providing accommodation for people with disabilities during our hiring process. Accommodations are available on request for qualified candidates during each stage of the recruitment process.

Please note that candidates applying for Canadian job openings should be authorized to work in Canada.

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