IT Asset and Vendor Specialist (Lead)

Job title: IT Asset and Vendor Specialist (Lead)

Job description: At Equitable Life of Canada, we realize that your work life is not just about performing a job; it’s about being part of a workplace that helps you grow and reach your full potential. Within our friendly and collaborative work environment, we recognize that the key to our growth and success is a dedicated, motivated and customer-responsive staff. Join Equitable Life today.

Position Title: IT Asset & Vendor Lead

Reports To: Manager, IT Asset, Financial & Vendor Management

Department: IT

Term: Permanent Full-Time

Work Arrangements: We are currently working remotely, and we will be moving to a hybrid model when our office renovation is complete (approximately November 2023), coming into the office a minimum of 2 days per week, every other week on designated days.

The Opportunity: Equitable Life is growing! We are looking to add a Lead IT Asset & Vendor Specialist to our Corporate IT team!

This is an exciting opportunity to join one of the Waterloo Region’s Top Employers for 2023!

What you will be doing:

· Define, establish and implement policies throughout the enterprise to ensure all IT assets are managed properly to meet all necessary compliance, cost-effectiveness, and functional needs

· Formulate and implement processes and procedures for tracking and analyzing technical and financial data of company software, hardware, and equipment from requisition through retirement

· Develop, implement, and train processes and procedures for the tracking of IT assets

· Track, maintain, and analyze copies of software licenses, warranties, maintenance agreements, and vendor contracts

· Manage, track and understand industry trends and relevant changes in the IT Asset Management space, and analyze and communicate the impact to company management and subject matter experts

· Ensure all software and hardware serial numbers or identification information is updated and maintained within configuration management database system (CMDB), and ensure information is up-to-date, accurate, and auditable

· Perform inventories and usage monitoring of all IT assets and record all findings, changes, physical location, and incidences of support

· Explore opportunities for maximizing or exploiting unused or partially used IT assets to achieve full efficiency and ROI from company resources

· Conduct and report IT asset reconciliation and audit activities on a timely basis, including financial, licensing, warranty, and maintenance/support contract information

· Compare warranties, maintenance agreements, and vendor contracts to assist with asset upkeep, upgrades, repair, and replacement

· Define, establish, and implement enterprise vendor management policies, processes, and operations to ensure the organization meets regulatory, governance, and internal controls and best practices

· Define and manage the vendor health and risk management processes and operations

· Develop and maintain enterprise reporting and benchmarks about all aspects of the vendor management process and the vendors under contract

· Directly support vendor management processes and needs as they pertain to other company processes such as contracting, legal, compliance, audit, and risk management

· Define, establish, and implement enterprise technology procurement policies, processes, and operations to ensure to organization obtains fair and full value in the acquisition of technology services, systems, and capabilities

· Lead and/or participate in competitive bidding processes for enterprise technologies and other company needs as deemed necessary

· Provide analysis and insight into the purchasing selection process to assist key stakeholders in making good decisions

· Recommend, implement, and maintain IT asset, vendor, and procurement management platforms or systems to maintain an efficient and effective mechanism to track purchases, value, expenditure, and compliance

What you will bring:

· Minimum 6 years experience in IT; 3+ years in a senior IT asset management role

· Bachelor’s degree or equivalent combination of education and experience in the following or related discipline: computer science, computer systems engineering, software engineering, legal/compliance, finance

· Certified Software Management Professional and/or Certified Hardware Asset Management Professional through IBSMA, SIIA, IAITAM, or BSA

· Certified procurement professional (e.g. CIPS)

· ITIL v3 Foundations certification a strong asset

· Strong leadership skills and ability to excite, coach, and motivate others

· Expert knowledge and experience in the planning, management, and analysis of enterprise IT assets

· Expert knowledge of controls and frameworks as they pertain to the management, governance, and compliance of IT assets, systems and services

· Expert/advanced knowledge and experience in enterprise technology procurement processes and frameworks

· Expert/advanced knowledge and experience in the full lifecycle of vendor management

· Expert knowledge and capabilities in software tools related to hardware and software asset management and vendor management toolsets (ServiceNow preferred), and general financial management and reporting systems (e.g. Excel, PowerBI)

· Advanced knowledge of contract regulations and laws

· Advanced contract management and negotiation skills

· Broad, foundational knowledge and understanding of technology systems as they pertain to asset management

· Foundational knowledge of accounting and financial management practices.

What’s in it for you:

· A healthy work-life balance with employee wellness top of mind

· Annual bonus program, annual vacation allowance, and company-paid benefits program

· An additional paid volunteer day each year so you can spend time giving back to the community

· Immediate enrollment in the company’s pension program with employer matching

· Employee resource groups that support an inclusive work environment

· Tuition support and specialized program assistance

· A company subsidized cafeteria with a variety of daily options

· Discounts on company products and services, and access to exclusive employee perks

· Regular EQ Together events focused on company togetherness and collaboration

As part of the recruitment/offer process you will be required to:

· Provide two professional references (minimum one supervisor and above)

· Undergo a criminal background check

To learn more about Equitable Life, we encourage you to explore our organization.

At Equitable Life, we are committed to providing equal access to employment opportunities across our organization. Please contact our HR team at careers@equitable.ca if you would like to receive our job postings in an alternative format or require an accommodation with the application process.

Other details

• Pay Type Salary

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