IT Project Manager – Toronto, ON

Job title: IT Project Manager – Toronto, ON

Job description: 1099 Contractor for 1-year contract

IT PM role:

IT PM with experience in Trading office relocation with a heavy emphasis on Cabling infrastructure, Networking, A/V systems.

Services

The Consultant will provide the following professional IT services to the Client.

Project Management

• Run the IT project stream, responsible for the development of overall scope, budget, and schedule to ensure deadlines are met

• Develop the project schedule and critical paths, including procurement and delivery timelines;

• Tracking of issues and points of attention

• Attend project and vendor/construction meetings

• Run IT project meetings with stakeholders

• Regular weekly reports

• Work with appointed MEP and overall internal and external PMs

• 3rd party vendor management

• Budget oversight for IT Stream integrating into the appointed overall PM (internal/external)

• Joining weekly key stakeholder meetings

Engineering and Design

• Coordinate requirements for IT equipment space design, including but not limited to rack layout and design, server racks selection, telecom rack design, structured cabling routes, port counts, and designs based on Client IT requirements and standards.

• Work with the appointed design and project management teams to review layout plans for the premises, furniture, electrical, and physical security systems, as required to take into account IT requirements and standards

• Work with Client network team for the network design and relocation taking into account timelines for equipment procurement and data line orders

• Work with Client’s Physical Security team for the security system design

• Work with Client A/V teams for A/V systems design

• Work with Client Desktop (pcs phones et) teams to validate desktop hardware setup at the Client locations along with any Desktop cabling requirements

• Work with Client telecom team and external PBX vendor for the future telephone design and procurement including system selection, carrier comparison, redundancy (DR strategy)

• Work with Client Cabling infrastructure teams and appointed cabling vendor for infrastructure design

• Prepare CAD drawings for cable routes and port locations. Also, prepare detailed CAD drawings for the Comms Room including power and space requirements for all systems. Prepare rack elevations.

• Coordinate with appointed furniture and construction vendors to specify cabling, power, and space requirements for Client IT for user areas.

• Provide cabling patch schedules as per Client IT requirements (implementation by others)

Tender Management

For IT cabling and Comms Room infrastructure, provide tender management services:

• Prepare and issue approved RFP documents to prequalified contractors, and vendors

• Receive, review, and qualify proposals

• Make adjustments for comparison purposes and liaise with bidders, as needed

• Prepare final recommendation

• Negotiate contractor/vendor contracts and timing

Implementation

Manage the migration and/or procurement and installation of:

• Manage procurement of any lines related to the LAN, WAN, server, trading telephony, external IT vendors, PBX, server, data lines, voice line, leased lines, broker lines

• Manage the new installation or migration of any lines related to the LAN, WAN, server, trading telephony, external IT vendors, PBX, server, data lines, voice line, leased lines, broker line

• Work with clients and coordinate the procurement and installation of Networking systems, desktop IT, AV, and cabling infrastructure

• Work with Clients and coordinate the procurements and installations of physical security systems including door access control and cameras.

• Work with clients to coordinate desktop relocation and new desktop setups.

• Work and coordinate with the appointed facilities vendors for Furniture, UPS, MEP, and security, to ensure IT requirements are defined and installed

• Provide construction administration for cabling infrastructure, Comms Room, and power installation as it pertains to IT systems to ensure infrastructure and power are installed as per IT specifications and required timing

• Coordinate installation of external circuit and vendor hardware installs

Equipment Relocation Coordination and Management

Coordinate on behalf of Client and provide consultation services to Client in relation to:

• Office systems relocation management and strategy

• Cable patching and service migration services

• Coordinate among vendors (including, but not limited to, preparing system documentation from various vendors and summary reports on the cost of vendors for evaluation will be provided)

• Reconnection of all desktop, AV, and related peripherals as per the original configuration

• Thorough testing of all IT equipment using a defined test methodology, document results and troubleshoot connectivity problems if/when they occur

• Full testing and certification of system operation

Project and Budget Closeout

Coordinate and manage the following tasks and deliverables:

• Ensure rectifications of defects are completed before system handover and monitor/minimize defects during the defect liability period;

• Issue completion certificates;

• Full system documentation including test results and product manuals, in electronic means for future modification and extension provision.

• Training for systems administrators and users on any changes in the IT systems resulting from the move;

• Any other post-relocation support as required by Jefferies

• Obtain Client sign-off on IT aspects of the project.

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