Medical Affairs Project & Planning Coordinator

Job title: Medical Affairs Project & Planning Coordinator

Job description: Bayer is a global enterprise with core competencies in the Life Science fields of health care and agriculture. Its products and services are designed to benefit people and improve their quality of life. At Bayer you have the opportunity to be part of a culture where we value the passion of our employees to innovate and give them the power to change

Medical Affairs Project & Planning Coordinator

YOUR TASKS AND RESPONSIBILITIES

The primary responsibilities of this role, Medical Affairs Project & Planning Coordinator, are to:

Provides ongoing strategic project management budget oversight, system and budget tracking, and administrative support (40-60%) to the Medical Affairs team(s).

Key Tasks:

• Provide a full range of strategic project management, systems proficiency and administrative support to the medical affairs TA teams
• Assist with change management activities as they relate to roll out of new processes or systems that impact the medical team(s)
• Support accurate cost center and budget management including creation of Purchase Orders, Vendor Setup, Accrual tracking etc.
• Prepare HCP agreements for various programs and projects and follow through with honorarium and expense payments as required
• Review grants submitted by external stakeholders to ensure they meet documentation requirements as per SOPs and that proper follow up is completed.
• Extract information / reports from various Bayer systems and collate for management review (e.g. help with tracking TA departmental budgets)
• Assist with tracking of external medical materials to ensure approval status is maintained
• Responsible for employee onboarding and offboarding tasks, maintaining distribution lists, long-term document management for team and translation requests
• Provide internal meeting support (visitor handling, scheduling, organization, planning)

• For in person or virtual external meetings (including but not limited to medical congresses, advisory boards and OLAs), coordinate organization, logistics, travel & accommodation, documentation while considering departmental / corporate SOPs and the Innovation Medicines Canada Code of Ethical Practices

WHO YOU ARE

Your success will be driven by your demonstrations of our LIFE values. More specifically related to this position, Bayer seeks an incumbent who possess the following:

• Post-secondary education in project management / administrative studies or an equivalent combination of education and experience
• Strong project / time management skills with ability to balance strategic ‘big picture’ thinking and attention to detail
• Proactive approach to problem solving with strong and independent decision-making skills
• Customer focused and can develop, champion, and maintain positive relationships with internal / external stakeholders
• Strong written and verbal communications skills
• Proficient in use of software programs including but not limited to MS Office, Sharepoint, Veeva, Concur etc. Experience with analytical tools such as Tableau would be considered an asset.

Referral candidates should not apply directly to this job posting. All referral candidates must first be submitted within our ATS by a current Bayer employee.

#LI-CA

Bayer welcomes and encourages applications from people with disabilities. Candidates participating in our selection process requiring accommodation due to a disability or medical need are encouraged to notify the Bayer representative that they will be meeting with to ensure appropriate arrangements can be made.

Location:

Canada : Ontario : Mississauga

Division:

Pharmaceuticals

Reference Code:

422870

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