Office and Communications Administrator (PT)

Job title: Office and Communications Administrator (PT)

Job description: Job Posting: Office and Communications Administrator, Flexible Part-Time

Company: Part-Time CFO Services

Location: Peterborough/Kawarthas/Northumberland

Work Arrangement: Hybrid with flexibility for some travel

About Part-Time CFO Services:

Part-Time CFO Services is a dynamic and growing accounting firm specializing in providing financial advisory and CFO services to businesses. We are dedicated to delivering top-notch financial solutions that empower our clients to achieve their goals. Our team values collaboration, professionalism, and innovation.

Position Overview:

We are seeking a highly organized and proactive Administrative Assistant to join our team. In this role, you will play a crucial part in supporting the daily operations of our accounting firm. The ideal candidate will be a self-starter with strong organizational skills, capable of managing multiple tasks and responsibilities with high autonomy.

Responsibilities:

• Meeting Coordination: Arrange and coordinate meetings, including finding suitable locations, booking venues, and handling catering arrangements.
• Travel Coordination: Assist with arranging and booking travel arrangements for team members as necessary.
• Event Planning: Assist in the preparation and coordination of company events and meetings.
• Communication: Prepare and distribute internal communications and announcements as required.
• Equipment Management: Oversee the organization and storage of company-supplied equipment and promotional material ensuring it is readily available and in optimal condition.
• Office Supplies Management: Responsible for managing inventory, ordering necessary supplies and mailing/delivering supplies to team members as needed.
• Social Media Management: Maintain and manage our social media platforms, crafting professional and engaging posts that promote our brand effectively.
• Travel: Occasionally travel for various ad hoc tasks, such as delivering equipment to new staff or leadership across the Kawarthas region.
• Efficient Back-Office Operations: Collaborate with team members to ensure smooth workflow with various ad-hoc tasks.

Qualifications:

• Previous experience in social media management or marketing is a plus.
• Exceptional organizational skills with a keen attention to detail.
• Strong written and verbal communication skills.
• Ability to work independently and manage time effectively.
• Willingness to travel as needed for tasks within the Kawarthas region.
• High accountability and a commitment to maintaining a professional image for the firm.
• Excellent problem-solving and troubleshooting skills.
• A process improvement mindset.
• Bookkeeping experience would be an asset, but not a requirement.
• Proficiency in Microsoft 365 Products. (Teams, SharePoint, Excel, Word, PowerPoint)

What We Offer:

• Competitive compensation.
• A dynamic and collaborative work environment.
• High autonomy and the chance to make a meaningful impact.

Part-Time CFO Services is an equal opportunity employer. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

*Please note that all employees of Part-Time CFO Services must have access to reliable transportation and possess a full Ontario driver’s license to commute to clients not accessible by public transportation. The health and safety of our team members and clients is our priority. Therefore, new employees are required to be fully vaccinated against COVID-19 before their first day of employment. Proof of vaccination status will be required.

Part-Time CFO Services is committed to accessibility and to protecting the human rights of all persons in compliance with the Accessibility for Ontarians with Disabilities Act and Ontario’s Human Rights Code. We invite and encourage applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to the further diversification of our organization. As such, Part-Time CFO Services will provide reasonable accommodation for any applicant, as requested during the recruitment process. For any accommodation requests, please email resumes@parttimecfoservices.ca.

Part-Time CFO Services is dedicated to providing an atmosphere free from barriers in order to promote equity and diversity and will ensure the full participation and advancement of members of protected groups, which include but are not limited to women, Indigenous persons, members of visible minority groups, and persons with disabilities Part-Time CFO Services is committed to ensuring that its hiring process is fair and equitable for all persons.

Click Here to Apply

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